Community Outreach Specialist

JOB DESCRIPTION

Position Open Until Filled

Salary : Commensurate with Experience

Summary of Duties :

The Community Outreach Specialist plays a pivotal role in enhancing our Procurement Department's operations. They are responsible for managing supplier relationships, ensuring adherence to the City of Atlanta's policies, and contributing to our Center of Excellence in Supplier Relationship Management.

This role demands a proactive approach to maintaining and improving supplier interactions, streamlining procurement processes, and upholding the highest standards of integrity and efficiency.

Major Duties and Responsibilities

List the essential job duties that are specific to the position. These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Supplier Management : Oversee supplier registrations and profiles in our procurement system, ensuring accurate and up-to-date information.
• Stakeholder Engagement : Serve as the primary contact for supplier inquiries, offering support and guidance through various communication channels.
• Event and Program Development : Participate in outreach and educational programs to strengthen supplier partnerships and knowledge.
• Documentation and Reporting : Maintain comprehensive records of projects and supplier interactions, contributing to transparent and effective procurement processes.
• Project Leadership : Drive special projects aimed at enhancing supplier relationships and improving procurement practices.
• Communication and Collaboration : Craft and deliver presentations to internal and external stakeholders, highlighting procurement needs and opportunities.
• Address inquiries from suppliers, the public, and city officials, fostering positive relations and clear communication.
• Utilize advanced proficiency in Oracle, Microsoft Office, and other relevant software to streamline communication and project management.
• Administrative Support : Complete and submit reports as required, ensuring timely and accurate documentation of procurement activities.
• Perform a variety of administrative tasks, including but not limited to correspondence, data entry, and record-keeping.

Interpersonal Skills : Build and maintain effective working relationships with suppliers, city staff, and external partners.

Demonstrate professionalism and integrity in all interactions, representing the department and the City of Atlanta positively

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position.

COA may change the specific job duties with or without prior notice based on the needs of the organization.

RESPONSIBILITIES

Knowledge, Skills and Abilities

• Strong organizational and time management skills, with the ability to prioritize effectively.
• A commitment to excellence, a high level of self-motivation, and the ability to work effectively under minimal supervision.
• Excellent communication skills, both written and verbal.
• Capacity to develop productive relationships with a diverse range of stakeholders.
• Proficiency in Microsoft Office Suite, Oracle, and experience with office management systems.
• Ability to handle confidential information with discretion.
• Experience in event planning and coordination is a plus.
• Knowledge of government or public sector operations is desirable.

An understanding of procurement processes and regulations, with the ability to apply this knowledge in a practical context.

QUALIFICATIONS

Minimum Education Requirements

Bachelor's degree in Communications, Public Administration, Business, or a related field.

Minimum of 3 years of relevant experience, with a preference for backgrounds in community engagement, customer service, or public relations.

Preferred Education Requirements (separate from minimum requirements and not required to qualify for the job)

Bachelor's degree in Communications, Public Administration, Business, or a related field.

A minimum of 5 years of experience with a preference for backgrounds in community engagement, customer service, or public relations.