Data Processing Administrative Assistant

Position : Data Processing Administrative Assistant Location : Cincinnati, OH

Job Id : 232 # of Openings : 1

SUMMARY / OBJECTIVE

The Data Processing Administrative Assistant performs tasks in support of our Data Processing Team. Work involves uploading mail documents, building incoming job requests, logistics coordinating, preparing comingling services, basic data processing, and managing our mailing / data processing schedule.

ESSENTIAL FUNCTIONS

Coordinate daily shipments and supply the required paperwork that should accompany each project

Update and validate mail.dat files for jobs routing to the USPS

Maintain an updated job schedule and communicate delays to invested parties

Estimate job completion dates and communicate job progress through the relevant production processes.

Schedule logistic company transportation for projects based on job specific demands

Coordinate, monitor and maintain status of all comingling services required through shipment

Evaluate content of incoming job requests to compile a new work request that contains all required information to be processed by our data team

Interpret job instructions to perform necessary data and mail preparation production processes. Review job instructions for accuracy and completeness, and if discrepancies are found, facilitate the creation of new instructions with a List Services Representative

Tracking, requesting and communicating postage payment and permit funding information internally

Understand and follow HIPAA policies and procedures

COMPETENCIES

Coordinate daily shipments and supply the required paperwork that should accompany each project

Update and validate mail.dat files for jobs routing to the USPS

Maintain an updated job schedule and communicate delays to invested parties

Estimate job completion dates and communicate job progress through the relevant production processes.

Schedule logistic company transportation for projects based on job specific demands

Coordinate, monitor and maintain status of all comingling services required through shipment

Evaluate content of incoming job requests to compile a new work request that contains all required information to be processed by our data team

Interpret job instructions to perform necessary data and mail preparation production processes. Review job instructions for accuracy and completeness, and if discrepancies are found, facilitate the creation of new instructions with a List Services Representative

Tracking, requesting and communicating postage payment and permit funding information internally

Understand and follow HIPAA policies and procedures

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