Administrative Assistant

Era Living -

$23 - $25 per hour | Great Benefits!

Era Living is seeking a full-time Administrative Assistant to become the newest member of our Administrative team located in our Home Office, Seattle, WA. Available shifts will be scheduled Monday - Friday, 8:30AM to 5:00PM.

Competitive Compensation/Benefits Package Includes:

• Medical/vision/prescription drug plan

• Dental plan

• Life and Accidental Death & Dismemberment insurance

• Flexible Spending Accounts for health care and dependent care

• 401(k) retirement plan with generous company match (eligibility contingent on age requirement)

• Progressive vacation package starting at 15 days per year

• 8 paid holidays per year; double pay for holidays worked

• 1 hour paid sick time for every 40 hours worked

• Employee Assistance Program

• Longevity bonuses

• Employee discount programs

• Pre-tax election commuter benefits

Primary Responsibilities:

The Administrative Assistant provides administrative and clerical support to the Home Office Directors and Managers. Act as a liaison between employees, general public, and Home Office. Under the supervision of the Regional Director of Administrative Services, supports the administrative functions of the Home Office.

Essential Duties:

• Complete the review and administration of contracts

• Coordinate insurance claims and paperwork with insurance broker and insurers

• Assist with annual insurance renewal process

• Track and renew business and community licenses

• Maintain and update the Authorized Driver List

• Maintain and update the Vehicle List

• Manage documents for the Home Office including, archiving and destruction of records

• Provides back-up support as needed to front desk and other administrative positions

• Assist, organize, and relieve senior staff of a wide range of routine and non-routine administrative tasks and projects

• Performs general administrative office duties (answer and direct incoming calls, open and process incoming mail/coordinate large mailings, photocopying, maintain office supplies, record storage etc.). Some of these tasks may be delegated to the Receptionist as necessary.

Knowledge, Skills, and Abilities:

• Ability to organize and prioritize work and meet required deadlines

• Working knowledge of MS Office applications including Word, Excel, and Outlook

• Insurance knowledge and/or experience related to claims processing, preferred

• Ability to read, write and communicate in English

• Ability to pass DSHS background check, required

Education and Experience:

• High-school diploma or GED, required; Associates degree, preferred

• Previous administrative experience, including experience supporting management

• Experience with review and administration of contracts

About Era Living:

If you are passionate about improving the quality of life for older adults and exemplify a values based approach to your work, demonstrating integrity, credibility, consistency, strong team orientation, and outstanding communication, we welcome your application!

Era Living was voted “2023/2024/2025/2026 Winner: Best in the Pacific Northwest – Senior Community” by the Seattle Times.

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