Accounts Payable Associate

Job Summary :

The Accounts Payable Associate is responsible for reviewing, recording, distributing, and reporting accounts payable transactions in accordance with organization policies and procedures.

In addition, this position assists the Accounts Payable Manager in providing responses to various vendors and customers.

Qualifications : Education :

Education :

High School Diploma or equivalent

Experience :

Some experience in Accounts Payable preferred but not needed. Training will take place.

Skills :

• Knowledge of computerized accounting software, 10 key data entry, Microsoft Office Suite and other general office equipment are required.
• Ability to work both in a team and independently
• Strong attention to detail, concern for accuracy and effectiveness, and ability to handle confidential information.
• Able to accept change
• Strong interpersonal skills are essential.

Environmental and Working Conditions :

Normal internal office environment

Physical and Mental Requirements :

• Ability to exchange, clearly and concisely : ideas, facts, and / or technical information and guidance, in person, by telephone, email or correspondence.
• Ability to apply problem solving and analytical skills to carry out detailed instructions.
• Physical requirements include sight, hearing, sitting for four-plus hours a day, standing, stooping.
• Skills essential for successful communications include speaking, writing, and reading comprehension.

Duties and Responsibilities :

• Processing invoices and credit memos for the organization
• Processing staff travel and expense reports for reimbursement.
• Posting timely and accurate invoice and credit transactions to the general ledger
• Verify the accuracy of the following information :

o Correct, valid and compliant supplier

o Appropriate spend

o Tax billed or accrued

o Proper approvals

o Valid GL cost center assigned

• Monthly and year-end closing responsibilities
• Resolving problems; researching and negotiating discrepancies
• Knowledge of all payment types
• Serve as a contact for staff and vendors concerning accounts payable inquiries and issues.
• Prepare and distribute accounts payable checks.
• Monitor vendors for W-9 requirements.
• File and maintain accounting records.
• Process and maintain Fuel card account. Supply accounting with distribution twice monthly within deadline.
• Assist with reconciling the company credit cards
• Work with the insurance department to process all medical bills and answer questions as needed.
• Assist with special projects as needed.
• Act as backup to co-workers within the department and our branch locations.
• Ensure cooperative and productive working relationships with all staff.
• Demonstrate organizational values, and integrate these beliefs into our environment and ways of work
• Adhere to organizational policies and procedures as described in the Employee Handbook, Technology agreement, and elsewhere.

We are an Equal Opportunity Employer