Dean (Counseling and Student Success Program)

Position Definition

Under administrative direction of a higher-level manager, oversees division(s) or areas of a college or District instructional, student and / or support services operation.

Manages and evaluates assigned managers, supervisors, department chairs, faculty and staff, in conformance with appropriate policies and procedures.

Carries out complex projects and special programs. Distinguishing Characteristics A Dean serves as a division / area administrator, overseeing the delivery of instructional, student or support services programs within a defined area or divisions.

A Senior Dean can have multiple major programs reporting to the position and may supervise lower level Deans and administrators.

The Executive Dean classification is reserved for the oversight of major college-wide or Districtwide programs, projects or large offcampus centers.

Examples of Duties / Essential Functions Duties / essential functions may include, but not be limited to, the following : Provides vision and leadership for a diverse, dynamic and innovative community of faculty, staff and students.

Provides year-round leadership, management, participation and development of an instructional, student, and / or support services division’s day, evening, weekend, inter-session and summer programs.

Assists in the hiring process of management, faculty and classified staff for assigned division or area and recommend personnel actions to supervisor.

Assists in the training of assigned managers, supervisors, faculty and classified staff. Evaluates assigned managers, supervisors and classified staff.

Assists in the evaluation of faculty. Organizes and manages the operation of the assigned division or area office; coordinates and administers its budget.

In collaboration with faculty, develops curriculum, supports a variety of methods of instruction, including computer-assisted instruction and distance learning, and ensures course and program articulations are kept current.

With division faculty, staff, and other administrators, manages the preparation of the class schedules, catalogs, brochures and other printed or electronic materials for the assigned division(s).

Facilitates grant applications for assigned division or area, manages grants, and prepares required reports. Serves as liaison to other college divisions, areas and services, advisory committees, individual students and student groups, and appropriate university, school and other off-campus and community groups.

Serves on college and district committees as assigned. Organizes, manages and participates in the annual planning and budgeting process in cooperation with managers, supervisors, faculty and classified staff and in concert with college goals for assigned division or area.

Manages the approved annual budget for assigned area. Accurately interprets applicable laws, regulations and collective bargaining contract provisions.

Responds to and seeks resolution of complaints arising from division / area activities, including participating in the process of collective bargaining contract grievances.

Provides leadership for and assists with departmental program reviews. Assists in accreditation process. Supports a climate that promotes innovation and improved service to students and the community;

cooperates with area staff and other managers to develop processes that are student friendly and supportive of student success.

Manages and participates in the continued evaluation and improvement of the assigned area’s instructional, student, and / or support services programs.

Promotes the assessment of student outcomes in order to determine the effectiveness of student learning and student development programs in the area.

Assists in the coordination of area programs with those of other institutions and in the development of partnerships with external agencies.

Actively participates in and supports college and District shared governance components and activities and other collaborative processes.

Employs appropriate techniques and strategies to resolve disputes and to enhance communication and cooperation among the members of the college and District communities.

Interpret and analyze appropriate laws, policies, rules and procedures to determine impact on assigned instructional or student services division or program area and oversee compliance and reporting strategies.

Travels throughout the District in carrying out responsibilities and functions. Performs other related duties as assigned.

Minimum Qualification-Education / Experience EDUCATION :

Earned master’s degree or equivalent from an accredited college or university.

EXPERIENCE :

Experience : Equivalent to at least three (3) years of full-time instructional, student, and / or other relevant support services experience.

Equivalent to one year’s experience in a lead role such as a department chair, etc.

• License / Certification : Ability to obtain a valid Class C California Driver’s License. Minimum Qualification-Knowledge Of Computer-based technology for management of assigned divisions / areas and for instructional, student, and / or support services;
• the goals of shared governance; principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training;
• applicable federal, state, local, District and college laws, rules and regulations, and collective bargaining contract provisions;
• complex business level English usage, spelling, grammar and punctuation; modern office tools such as computers and printers;
• typical modern office computer software programs; report and presentation writing. Minimum Qualification-Skill To N / A Minimum Qualification-Ability To Use organizational skills that enable performance of duties in a timely fashion with attention to detail;
• effectively communicate orally and in writing; manage financial resources effectively including determining how best to utilize resources and managing budgets and expenditures;
• use personal computers utilizing typical office software applications, including the Internet; work effectively with managers, faculty and staff in a participatory governance environment to accomplish the goals and objectives of the college and the assigned divisions or areas;
• exercise good judgment; communicate effectively and constructively with persons of diverse cultures, language groups, and abilities;
• demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff;

establish and maintain effective working relationships with those contacted in the course of work. Desirable Qualifications · Experience managing a responsive student-centered, equity-based and data-informed student success programs division.

• Demonstrate a proactive and innovative approach to integrating technology into counseling services and other student services departments.
• Experience implementing a framework for cross-functional collaboration and communication structures, including protocols for sharing information, coordinating efforts, and fostering teamwork among different departments, leadership levels, and stakeholders.
• Experience leading, budgeting, interpreting and operationalizing complex federal and state regulations and guidelines relevant to a variety of student support programs (, DSPS, EOPS, CARE, CalWORKs, NextUp, Veterans, Basic Needs, etc.

Experience managing non-instructional faculty (, counselors, learning disability specialists, etc.) and classified professionals fostering an inclusive and equitable work environment, where diverse perspectives are valued.

Experience in managing student disciplinary processes according to the student code of conduct policy and grievance procedures using a restorative justice approach.

Job Open Date : 05 / 09 / 2024 Job Close Date : 06 / 05 / 2024 Open Until Filled No Foreign Degree and Credit Statement : In accordance with the Human Resources Procedure , all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency prior to the implementation of the equivalency process.

You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date.

The candidate bears all responsibility and costs associated with obtaining the evaluation. Employee Benefits : Insurance : The District offers health, vision, dental and life insurance for monthly classified employees and managers / supervisors and their eligible dependents.

Monthly classified employees and managers / supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement : Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).

Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation : The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance : The District offers monthly eligible classified employees and managers / supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits : The District also offers monthly eligible classified employees and managers / supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and / or authorize payment to the union.

If the newly hired employee authorizes payment to the union then the following fees apply : Local 1 has a one-time initiation fee of $ and monthly contribution of 1% of gross pay +$1.

United Faculty has an agency fee of .55% of gross pay plus $ (All confidential, supervisory and management positions are exempt from union membership)