Administrative Assistant - Planning, Building and Code Enforcement

Administrative Assistant

The City of San Jose's Department of Planning, Building, and Code Enforcement serves to ensure the orderly and safe development of private properties, compliance with all applicable building, zoning, and quality of life ordinances and regulations, and to promote healthy and safe community standards. This is accomplished by departmental staff in service to customers by :

• Assisting and guiding land use and development to promote long-term goals and objectives that render safe, beneficial, and more sustainable communities
• Providing orderly administration and compliance of building codes, as mandated by the various levels of government, to ensure the construction of buildings, homes, and structures meet intended life safety and structural requirements
• Investigating and resolving citizen complaints of municipal code violations on private property in order to promote, maintain, and improve quality of life issues that better allow for safe and harmonious conditions in all neighborhoods

The Director's Office leads operational improvements and coordination throughout the department and liaisons with other teams to advance the goals of the City. The Department includes approximately 300 staff members responsible for issuing over 40,000 permits, conducting 100,000 inspections, and closing over 3,000 code cases per year.

Position Duties

Salary range for the classification of Administrative Assistant is : $82,970.16 - $100,900.90 annually. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience. The Director's Office is seeking applicants for an Administrative Assistant position providing support to the Department and Director. The Administrative Assistant position reports to the PBCE Chief of Staff with informal reporting to the Director. This position provides administrative support and assistance primarily to the Director as well as supplemental support to the entire Executive Team.

Responsibilities for the Administrative Assistant role include but are not limited to :

Minimum Qualifications

Education : Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate)

Experience : Six (6) years of experience in clerical and secretarial work, including two (2) years providing individual support to an executive.

Acceptable Substitutions : None.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include :

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Jennifer Lam at jennifer.lam@sanjoseca.gov.