Executive Assistant

Executive Assistant

We are Farmers! At Farmers, we strive to deliver peace of mind to our customers by providing protection and comprehensive advice and delivering in the moments of truth. That means having people who can help us meet changing customer and business needs. Farmers high-performance culture is focused on results and the people who achieve them. We hold ourselves and others accountable for sustainably growing the business and each other. We seek solutions, own our actions, and grow through discomfort. We see setbacks as opportunities while continuously asking ourselves how we impact our customers.

Farmers is an award winning, equal opportunity employer, committed to the strength of an inclusive workforce. We are dedicated to supporting the well-being of our people through our extensive suite of benefits, as well as the well-being of the communities we serve through employee volunteer programs and nonprofit partnerships. Helping others in their time of need isn't just our business it's our culture!

Workplace : Hybrid ( #LI-Hybrid ) Farmers believes in a culture of collaboration, creativity, and innovation, which thrives when we have the ability to work flexibly in a virtual setting as well as the opportunity to be together in person. Our hybrid work environment combines the best of both worlds with at least three (3) days in office and up to two (2) days virtual for employees who live within fifty (50) miles of a Farmers corporate office. Applicants beyond fifty (50) miles may still be considered.

About the Role...

The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

What You'll Accomplish...

Greets internal and external customers; handles general inquiries; refers more complex inquiries to appropriate department or individual. Uses good judgment and operates with a customer-centric approach to problem solving. Coordinate with Leadership team to run townhalls / all employee meetings within the department. Taking notes & action items in meetings. Organize basic projects. Organize executive's calendars and prioritize requests as needed. Schedules and coordinates meetings, appointments and other activities. Contacts individuals to communicate schedule changes. Assists in compiling meeting agendas and speeches, etc. Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive. Helps to prepare charts, graphs, tables, as necessary. Uses discretion in answering and screening telephone calls and emails as appropriate. Receives and assigns incoming mail to appropriate individual. Retrieves files and materials needed to address action items in mail / emails. Maintains records, confidential files, and hold / diary system. Does follow-up work as needed. May requisition, distribute and maintain supplies. Prepares expense reports and handles payments for expense items. May back up other Executive Assistants as needed.

Physical Environment...

Required job duties are normally performed in a climate-controlled office environment.

Education Needed...

High school diploma or equivalent required. Bachelor's degree preferred.

Experience Needed...

At least six years experience in an administrative capacity in a corporate setting. Proven advanced skills in Excel, PowerPoint, Word and Outlook. Note-taking & action items during meetings. Basic project skills. Ability to coordinate with Leadership in organizing and running townhall meetings. Ability to type accurately using standard business vocabulary and grammar. Strong verbal and written communication skills. Strong time management skills. Excellent organization and time management skills.

Benefits Farmers offers a competitive salary commensurate with experience, qualifications and location. o CA Only : $28.85 - $45.90 Bonus Opportunity (based on Company and Individual Performance) 401(k) Medical Dental Vision Health Savings and Flexible Spending Accounts Life Insurance Paid Time Off Paid Parental Leave Tuition Assistance For more information, review "What we offer" on https : / / www.farmers.com / careers / corporate / #offer

Job Location(s) : US - CA - WdlndHills-6303

Anticipated application deadline : At Farmers, the recruitment process is designed to ensure that we find the best talent to join our team. As part of this process, we typically close open positions within 8 to 21 days after posting. If you are interested in any of our open positions, we encourage you to submit your application promptly.

Farmers will consider for employment all qualified applicants, including those with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring Ordinance or other applicable law. Pursuant to 18 U.S.C. Section 1033, Farmers is prohibited from employing any individual who has been convicted of any criminal felony involving dishonesty or a breach of trust without prior written consent from the state Department of Insurance.

Farmers is an Equal Opportunity Employer and does not discriminate in any employer / employee relations based on race, color, religion, gender, sexual orientation, gender expression, genetic information, national origin, age, disability, marital status, military and veteran's status, or any other basis protected by applicable discrimination laws.