Administrative Assistant Coordinator

4 months contract before the position becomes permanent

Opportunity for extension or conversion based on attendance / performance

Local candidates only- full time onsite role in St. Petersburg, FL

Must have a minimum of 2 years of recent clerical or administrative experience

Pay : $24 per hour; full time hours with benefits

Primary Duties & Responsibilities

• Support the VP's and Meeting Event Planners - printing name badges for participants (must know how to merge documents in order to print badges and labels)
• Must be able to reconcile the invoices from the Event Meeting and enter the expenses into the expense system (Chrome River)
• Some basic accounting and reconciliation will be required
• Basic phone skills ability to answer basic questions, take messages, forward calls, respond to general client inquiries Opening Boxes and organize items / packing and mailing boxes for the events / organizing meeting and events storage room
• Manage the department's general email; respond / follow up on email correspondence in a timely manner
• Assisting meeting planners prep for conferences (projects, packing, shipping)
• This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)
• Execute instructions and request clarification when necessary
• Provide courteous, timely service when addressing client questions and concerns
• Speak clearly and concisely
• Convey information clearly and effectively through both formal and informal documents
• Constructively work under stress and pressure when faced with high workloads and deadlines.
• Works cohesively and cooperates with others
• Ability to work independently with minimal supervision

Skills

• Must be extremely organized and focused
• Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
• Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool Database Mgmt.
• Basic mathematical calculations
• Microsoft Outlook
• Must be able to lift and move boxes
• Experience with handling expenses, paying invoices, and reconciliations
• Phone skills- answering phone and transferring calls professionally
• Prior experience working with Event Planning Teams is a plus

Education : Minimum of High School Diploma or Equivalent Skills and Experience

Required Skills : TIME MANAGEMENT

TIME MANAGEMENT

ADMINISTRATIVE SUPPORT

CORRESPONDENCE

CUSTOMER SERVICE

Additional Skills : CLERICAL

CLERICAL

CUSTOMER SERVICE ORIENTED

Languages : English

English

Read

Write

Speak

of Positions : 1

Location : St. Petersburg, FL

St. Petersburg, FL

Schedule :

Start Date : asap in April

Estimated End Date : 08 / 02 / 2024

Hours Per Week : 40.00

Hours Per Day : 8.00