Executive Assistant to CEO & CHRO

Executive Assistant to CEO & CHRO Location :

• Costa Mesa, CA (Onsite) Compensation :  Up to $140,000 base salary + annual performance bonus + comprehensive benefits package Overview A leading, growth-oriented  manufacturing organization  headquartered in Costa Mesa is seeking a  highly accomplished Executive Assistant  to provide direct support to the  Chief Executive Officer (CEO)  and  Chief Human Resources Officer (CHRO) .   This is a pivotal, high-visibility role requiring exceptional professionalism, business maturity, and the ability to anticipate executive needs in a fast-moving, global manufacturing environment.
• The ideal candidate will bring strong business judgment, refined communication skills, and the discretion to handle sensitive information and relationships with confidence and confidentiality.
• The position is  in-office  and involves  significant domestic and international travel coordination  as well as interaction with senior leaders, board members, and external partners.
• Key Responsibilities Executive Support & Leadership Interface Provide comprehensive, confidential executive support to the CEO and CHRO, serving as a trusted gatekeeper and liaison across internal and external stakeholders.
• Manage highly complex and ever-changing calendars, prioritizing with precision across multiple time zones and competing demands.
• Draft, proofread, and edit high-level correspondence, board materials, executive presentations, and policy documents.
• Prepare briefing materials and executive summaries in advance of meetings, ensuring leaders are fully equipped with relevant data and context.
• Coordinate board of directors and executive leadership meetings, including agenda creation, minute-taking, and follow-up tracking.
• Maintain strong awareness of key business priorities, upcoming deadlines, and organizational strategy to anticipate needs before they arise.
• Travel & Event Management Oversee all aspects of  domestic and international travel , including detailed itineraries, executive-level accommodations, and ground logistics.
• Manage executive attendance at industry conferences, board events, and leadership offsites with precision and polish.
• Coordinate logistics for internal company events, HR initiatives, and executive offsites, ensuring seamless execution and professional representation.
• Confidentiality & Discretion Manage highly sensitive personnel, compensation, and strategic business information with absolute confidentiality.
• Exercise sound judgment and maintain trust in all interactions with executives, board members, and external partners.
• Handle sensitive HR communications and documentation discreetly and in alignment with company values and compliance standards.
• Operational Excellence & Office Leadership Serve as the central point of contact for the executive office, ensuring operational excellence, efficiency, and professionalism.
• Partner closely with HR and Communications to align internal messaging and maintain consistent executive presence across the organization.
• Manage correspondence and communications on behalf of the executives, drafting professional responses and maintaining consistent brand tone and discretion.
• Proactively streamline administrative processes and systems to optimize executive time and organizational impact.
• Qualifications Bachelor’s degree  in Business Administration, Communications, or a related discipline required. 8+ years of executive assistant experience , including direct support to C-level executives in a  manufacturing, industrial, or operations-driven organization .
• Proven ability to handle confidential information with integrity and discretion.
• Exceptional communication, organization, and time management skills; meticulous attention to detail and accuracy.
• Advanced proficiency in  Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) , Teams, and virtual meeting platforms.
• Experience coordinating  board of directors communications, investor meetings, or high-level governance activities  strongly preferred.
• Ability to thrive in a  fast-paced, in-office environment  that demands adaptability, resourcefulness, and a polished executive presence.
• High emotional intelligence, professional demeanor, and commitment to excellence in representing leadership and the company brand.

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