Office Specialist (Office Specialist 2) Bilingual Spanish / English Preferred but NOT Required

Office Specialist (Office Specialist 2)

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Spanish / English bilingual preferred : You do not need to be bilingual to apply or be considered for this position. However, preference will be given to candidates that are bilingual in Spanish and English. We serve diverse communities and recognize the importance of serving people in their preferred language. If you are bilingual, you will receive 5% bilingual differential pay of the employee's base pay upon passing test(s) evaluating your proficiency.

Opportunity awaits! Do you want the opportunity to assist managers and program staff while performing important clerical support to efficiently run an organized and fast paced office? Do you want to be part of a diverse workforce that collaborates and learns from each other to improve services that support individuals with developmental disabilities in your community? Then, we want to hear from you!

Summary of Duties

The Office of Developmental Disabilities Services (ODDS) provides opportunities to link services for Oregonians who have intellectual and / or developmental disabilities. As part of its function ODDS oversees an array of services including but not limited to residential, in-home, employment, family support, crisis, and case management delivered through a state field structure or agreements with county governments or subcontracted agencies.

ODDS is responsible for the development and administration of programs that support children and adults with intellectual or other developmental disabilities to remain in their own home or community.

As an Office Specialist, you will :

• Provide a wide variety of secretarial, technical or administrative related tasks to support the operations of the ODDS and to function as a team member of the ODDS support unit.
• Sends Certified Mail to external partners.
• Coordinates and issues the sending of Gift cards to individuals who participate in Quality Assurance (QA) related interviews.
• Sets up Zoom and Teams meetings for QA staff for both meetings with external partners and interviews with individuals.
• Schedules meetings and other activities for QA staff.
• Takes notes at meetings.
• Coordinates and sends communications related to the NCI surveys, including multiple mass mailings.
• Collects and tracks letters sent back related to the NCI survey.
• Other tasks assigned

Minimum Qualifications

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents.

OR

An Associate degree in any field.

OR

An equivalent combination of education and experience. (Graduated from a private school of business with a certificate AND one year of general clerical experience.)

Essential Attributes

We are looking for candidates with :

Attention all candidates! A cover letter is required, (please limit it to only two pages). Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

Working Conditions

Background Checks and Requirements

Benefits

Employment Preference

Contact Information