Administrative Assistant

Location : Ontario, CA

Exemption : Nonexempt

Shift : First

OUR COMPANY :

Ventura Foods is a leading global manufacturer of branded and custom food products that proudly helps food providers in the U.

S., Canada and more than 60 other countries earn a special place on consumers’ tables. We do this by continually crafting custom dressings, sauces, mayonnaises, and other food solutions that exceed peoples’ expectations for great-tasting flavors and high-quality ingredients.

Headquartered in Brea, California, Ventura Foods operates 14 manufacturing facilities, 3 culinary centers, and numerous distribution centers across North America.

When you work in our manufacturing and distribution facilities, you get a strong foundation of training, a manager who cares about you and celebrates your success, a safe environment, and challenging work.

As part of our team, your future is limited only by how much you’re willing to push yourself to get there. We invest in your growth, because you invest in ours.

Position Summary :

As a Administrative Assistant, you will provide administrative support to plant management and supervision through data entry / tracking and reception duties.

Major Duties and Responsibilities :

• Track daily attendance for all hourly union employees and document points based on the Attendance Policy and the schedule provided by Production Supervisors / Managers.
• Administer Uniform, Parking and Locker Program.
• Support Finance Department by 1- attaching invoices in JDE to payment batches, 2- distribution e-bill invoices electronically to AP processors, 3- scan receiving reports and saving into the shared folder.

Perform receptionist and screening responsibilities; visitor & vendor scheduling; calendar & expense management.

• Support HR Team with event planning / catering, new hire packets & check in process, and various reporting / tracking.
• Create Purchase Orders for Production & Office Supplies, Amazon orders / deliveries.
• Oversee Production supply inventory and supply budget.
• Other duties as assigned.

Education and Experience :

• High school diploma or GED.
• 2-3 years of experience in a food manufacturing environment preferred.

Knowledge and Skills :

• Knowledge of facility's products, equipment, packaging, and capacity is essential. Use of mathematical concepts for needed calculations and projections.
• Ability to communicate effectively in both written and verbal form using electronic media, telephone and direct contact with internal and external personnel.
• Operate standard office equipment and demonstrate competency in the use of standard software applications.
• Must possess good reading, math, and computer skills to accurately perform the requirements of the job. Must have good communication skills, both written and verbal.
• Must work on multiple tasks concurrently and be able to organize.
• Must have good communication skills and be able to work with people to help as needed.

Why Join Us :

Ventura Foods offers career growth opportunities as well as competitive compensation and benefits :

• Medical, Prescription, Dental, & Vision coverage beginning on your 1st day for eligible employees
• Profit Sharing and 401(k) matching (after eligible criteria is met)
• Paid Vacation, Sick Time, and Holidays
• Employee Appreciation Events and Employee Assistance Programs
• Hourly Base Rate of $28.27 $35.32 for Employees Located in California*
• The hourly base range provided above is a good faith estimate of what we expect to pay for this position. The range provided is for California-based employees as Ventura Foods is required by California State Law to post pay rates.

Ventura Foods reserves the right to pay outside of the given range based on a variety of factors including but not limited to : candidate skills and experience, complexity of the job, budgetary factors, and location / geography.

Ventura Foods conducts regular reviews of compensation ranges and therefore reserves the right to alter this range at any given time

Physical Demands :

Regularly requires intermittent sitting, standing, walking, climbing, squatting, kneeling, pushing, and pulling. Physical strength and dexterity sufficient to perform the required task(s).

Must occasionally lift and / or move up to 50 pounds or more with assistance. Additional demands may be required.

Work Environment :

In addition to normal business hours, work schedules may include after hours and weekends as needed. May work outside and in adverse temperatures which include extreme hot, cold, and humidity.

May be exposed to fumes or airborne particles, toxic or caustic chemicals and vibration. Must be willing and able to wear personal protective equipment as required by established Company Safety standards.

May require work in confined and dark spaces, and at heights in excess of 18 feet for prolonged periods of time.

Diversity & Inclusion :

Our commitment to a diverse and inclusive environment in which all employees are treated with respect is evident in our company culture and values.

We believe that fostering an environment of inclusion and a focus on diversity across our organization is vital to attracting top talent, driving innovation, and meeting the high expectations of our customers in a rapidly evolving global marketplace.

Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.