RESEARCH GRANT ADMINISTRATOR

Great People. Great Mission. Great Benefits.

Join a diverse community of fun, energetic, and dedicated employees and members who are committed to supporting neurologists worldwide in providing exceptional care to their patients.

The AAN's vision is to be indispensable to our members, and we continue to embrace our values of Community, Leadership, Well-being and Diversity, Equity, and Inclusion.

Together, we pursue our mission to enhance member career fulfillment and promote brain health for all. The AAN, founded in Minneapolis in 1948, supports and represents more than 40,000 neurologists and neuroscience professionals worldwide who provide crucial patient care, seek new cures and treatments for brain disease and work to ensure patient access to the right care.

Our headquarters is in the historic Mill District of downtown Minneapolis, and our public policy office is near the action on Capitol Hill in Washington, DC.

POSITION SUMMARY :

The Research Grant Administrator implements all elements of the AAN Research Program annual cycle. This includes the application and selection process for the upcoming year as well as support of active grants.

This role strives for continuous improvement in advancing the research program's effective research grantmaking with a thorough understanding of processes, systems, evaluation, and technology.

The position also assists with program implementation that supports researchers at all levels of their careers. Primarily, the position implements grantmaking to early career researchers in basic, translational, and clinical research.

Customer service and upholding AAN's vision is imperative.

ESSENTIAL ACCOUNTABILITIES :

Research Program Grant Administration - External

• With oversight from supervisor, the Research Program Subcommittee and input from the AAN legal and finance department, consults with researchers and academic institutions regarding specific grant proposals to ensure that the proposal meets guidelines and / or initiative requirements
• Administers the Requests for Applications (RFAs) process in collaboration with funding partners
• Manages the lifecycle of grant recipient and funding partner agreements
• Administers the grant management software for each yearly cycle depending on needs or changes
• Responsible for contract closeout actions in a timely manner including facilitating no cost extensions, return of funds
• Ensures quality and timeliness of all aspects of the grants process and management.
• Drives ongoing communication and contract negotiation with pre and post award personnel at academic institutions receiving AAN funding
• Oversees the review process through recruiting and overseeing volunteer reviewers which represent a wide variety of neurological disease states and disorders.

This process will ensure a peer reviewed ranking and evaluation process relative to criteria

• Produces concise, timely data reports for the Science Committee, Research Program Subcommittee and the American Brain Foundation as needed
• Evaluates the research program process from the perspective of applicants, reviewers, and funding partners. Responds with solutions to provide a high level of satisfaction on behalf of those that interact with the research program.

Research Program Grant Administration - Internal

• Collects, monitors, and analyzes data to demonstrate ROI measures of the Research Program
• Develops and works within the annual Research Program budget
• Works closely with finance team in managing needs at all levels of individual grant cycles
• Administers the grant management system and other systems which support the Research Program. This includes addressing system needs, training, and vendor communication
• Maintains Research Program website content
• Provides data and input to marketing department
• Works closely with American Brain Foundation at multiple levels of the research cycle including partner funded RFAs, partner reviewers, grant contracts, interim reports, and final reports

Staff Liaison

Staff liaison for the Research Program Subcommittee collaborating on agenda development, project oversight, conference calls, meeting logistics and communications

Administration

• Support the needs of the Clinical Research Subcommittee and the Research Program Subcommittee as they arise
• Assists with program implementation that supports research throughout the year including the AAN Annual Meeting. Specific to the Research Program, lead planning process and implementation of the Research Breakfast and Research Alumni Event at the AAN Annual Meeting.
• Supports the Futures in Neurologic Research Scholarship, Resident Research Scholarship, and Medical Student Research Scholarship in the grant management system as needed
• Assists with Education Research Grant process as needed

This job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, activities, and responsibilities may change at any time with or without notice.

QUALIFICATIONS : Education :

Education :

Associate of Arts / Vocational / Technical Degree in business, administration, communication, or related area of study is required

Experience :

Minimum 3 years of experience leading and managing projects in an educational, business, or professional setting.

Equivalent combination of education and experience beyond the minimum requirement may be substituted for qualification requirements.

Additional Knowledge, Skills and Abilities :

Demonstrated ability to work effectively and respectfully with others to get the job done; helps and supports work across departments;

seeks out and listens to other opinions; builds and maintains strong working relationships is required

• Strong communication skills are required
• Anticipates needed actions; plans and follows through with minimal direction; dependable and focused on getting things done to achieve goals is required
• Participates with a cooperative spirit and mutual respect; resolves interpersonal conflict constructively; appreciates and promotes the value of diverse points of view' shares time, energy and knowledge with team members for mutual benefit and success is required
• Strong organization skills and project management ability, ability to juggle multiple projects is required
• Strong problem-solving skills are required
• Ability to independently work on projects to achieve on time and accurate outcomes is required
• Ability to work under only general supervision is required

ADDITIONAL POSITION INFORMATION :

FLSA Classification : Non-exempt

Travel Requirements : Occasional travel required - approximately 5%. Ability to legally travel outside of the United States, particularly but not limited to Canada.

Location : Minneapolis, MN and is identified as hybrid (required to work in the office with the ability to work remotely part of the week)

Schedule : Occasional evenings and weekends required

Physical Requirements : Standard office setting, with the ability to sit, stand, or utilize alternative seating arrangements for long periods of time as needed.

Occasional use of stairs or accessibility devices. Regular use of computer and office equipment, with consideration for adaptive technologies as necessary.

Lifting requirements of up to 10 lbs., with accommodations provided for individuals with varying physical capabilities. The physical demands outlined above are essential to the successful performance of this job, and reasonable accommodations will be made to enable all individuals, including those with disabilities, to fulfill these essential functions.

Great Benefits

If our great people, great mission, and great location weren't enough, we offer great benefits that work as hard for you as you do for us.

• Twenty-two days of paid personal time off (PTO) in the first year
• Ten paid holidays, one floating holiday, plus a year-end closure (Dec 25-Jan1) in addition to PTO
• Ten bereavement days for an immediate family member, five days for other family members
• $250 one-time telework allowance
• 401k company contribution of 10.5% of salary
• Medical insurance (Both Traditional PPO and HDHP)
• Flexible spending plan - medical and dependent care
• Health Savings Account with company contribution
• Dental insurance
• Vision insurance
• Accident, Critical Illness, and Hospital Indemnity Insurance options
• ID theft protection
• Employer paid Short-Term Disability, Long-Term Disability, and AD&D insurance
• Paid Parental and Paid Family Care Leave
• Travel insurance
• Computer loan purchase plan
• Transportation subsidy
• Tuition Reimbursement
• Professional Development opportunities
• Diversity, Equity, and Inclusion training programs
• Flexible work schedules
• Mental health resources
• On-site workout facility, gender neutral restroom, lactation room, and wellness room
• Reasonable Accommodations

Diversity, Equity, and Inclusion is a commitment of the AAN. The AAN is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, genetic information, or any other characteristic protected by law.

If you need assistance with completing our online application process, and / or require a reasonable accommodation for any part of the hiring process, please contact [email protected] .

American Academy of Neurology

201 Chicago Avenue

Minneapolis, MN 55415

www.aan.com