Payroll Technician

Salary : $52,009.15 - $82,468.26 Annually

Location : Oxnard 93030, CA

Job Type : Full Time

Job Number : 4515-2404-HR-AC

Department : Human Resources

Opening Date : 04 / 18 / 2024

Closing Date : Continuous

Description

This employment opportunity is open to all qualified candidates. It will be open until filled. Early submissions are encouraged.

The City of Oxnard's Payroll Division i s seeking a Payroll Technician with strong professional accounting and complex technical skills to be part of the team.

The ideal candidate will have hands-on public sector experience in payroll, including direct experience with CalPERS and financial systems such as Tyler Munis.

WHAT YOU'LL DO :

• Perform payroll preparation activities
• Assist in the implementation of ERP system, Tyler Munis
• Review and proof payroll adjustments, entries and rates
• Calculate pay changes
• Review accrual register
• Run payroll reports
• Assisting employees with payroll questions

CLASSIFICATION SUMMARY :

This class is the fourth level in a nine-level Administrative Services series devoted to providing management analysis and oversight;

program marketing, outreach and education; fiscal analysis and oversight; and administrative / clerical / customer service support to programs, projects, executive staff and elected officials.

Incumbents provide specialized paraprofessional support to a program or function that requires sufficient subject-matter knowledge and expertise in an assigned field to reconcile and verify the work of others;

coordinate processes; implement policies and procedures and provide technical assistance to higher level staff.

DISTINGUISHING CHARACTERISTICS :

This classification is distinguished from the Administrative Services Specialist in that it serves as a subject matter expert in providing specialized paraprofessional functional / program support and may serve as a lead worker or directly supervise the work of others.

SUPERVISION EXERCISED / SUPERVISION RECEIVED :

May serve as a lead worker, assigning work and monitoring work completion. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

WORK SCHEDULE :

The normal workweek is Monday through Thursday 8 : 00 am to 6 : 00 pm and alternating Fridays 8 : 00 am to 5 : 00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs.

This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

Provides specialized management service support in assigned functional area or program; coordinates, reviews and oversees related work and program activities;

may work as a liaison with contracted vendors supporting functional programs. May serve as a lead worker assigning and monitoring work completion.

Receives and responds to internal and external customer inquiries. Researches, analyzes, troubleshoots, and provides information and support related to functional area or program assignment.

Coordinates, monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.

Prepares, maintains and updates system information, databases, tracking systems, logs, correspondence, and / or other related documents;

oversees and provides for the maintenance of files, records, data and functional / program documentation.

Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE :

Positions assigned to fiscal support may be responsible for :

• Performs a full array of duties including the preparation and review of payroll
• Receives and responds to many inquiries from employees about all aspects of payroll.
• Identifies and resolves problems and inconsistencies relative to the maintenance of payroll controls.
• Reviews reports for accuracy, and prepares adjustments and reconciliation of data to external sources (e.g. CalPERS)
• Performs complex calculations related to the City payroll, including Public Safety.
• The use of Microsoft Excel and Word to prepare spreadsheets, letters, memos, and other documentation.
• Apply knowledge of multiple MOU 's and the terms involved in preparation of payroll.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification :

EDUCATION AND EXPERIENCE :

• High School Diploma or GED and four (4) years of related experience, including two (2) years paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment; OR
• Associate's degree (or 60 units) in a related field such as business administration, and two (2) years of paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment

NOTE : To qualify for the educational incentive benefit, candidates must possess a degree level of Bachelor's or above.

LICENSING / CERTIFICATIONS :

Depending on assignment, some positions may require :

Valid California Class C Driver's License with a satisfactory driving record.

OTHER REQUIREMENTS :

Must be able to effectively communicate in English, both orally and in writing

General Information

APPLICATION PROCESS :

• Submit NEOGOV / Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume.

Applications and / or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Cover letters and / or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments.

There is currently one (1) full-time vacancy in the Human Resources Department.

Selected candidate(s) must pass a thorough background investigation

NOTE : For most positions, the City of Oxnard relies on office automation (Microsoft Office / Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY : The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.

We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION : The City of Oxnard makes reasonable accommodation for individuals / people with disabilities.

If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.

Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT : On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.

The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.

S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS.

888-897-7781 dhs.gov / e-verify

For questions, please contact : Jackie Ramos at [email protected]

NOTE : The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions :

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement.

The City of Oxnard does not participate in social security.

Vacation Accrual Rates :

Full time employees accrue vacation leave at a rate of 4.39-8.08 hours per pay period based on years of service.

Sick Leave Accrual Rate :

Full time employees accrue sick leave at a rate of 3.70 hours per pay period.

Deferred Compensation :

The City contributes 1% to a deferred compensation program.

Bilingual Pay :

A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the level the employee is required to provide bilingual services as determined by the City Manager or designee.

Educational Incentive :

Employees earn educational incentive pay for educational attainments not required by the classification. The educational incentive pay is as follows : Associates degree - 2.

5%, Bachelor's degree - 3%, Graduate degree - 3.5%

Health and dental :

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below :

Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.

21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.

00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage.

Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back.

Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage.

The City will continue to provide $74.21 per month towards dental insurance.

Life Insurance :

City employees receive Basic Life Coverage and have the option to purchase additional insurance.

Tuition Reimbursement :

Full-time employees are eligible for 100% reimbursement of the costs of tuition, registration fees, laboratory fees, and books to a maximum of $1,000 per fiscal year for work related coursework.

Holidays :

The City observes 12 holidays per year.

This position requires a minimum of a high school diploma or equivalent. Please indicate your highest level of education completed.

• High School / GED
• Associates Degree
• Bachelors Degree
• Graduate Degree / Masters
• Doctorate

Please list all relevant degrees and certifications.If this does not apply to you, please enter N / A.

Describe your payroll or payroll-related experience. Please include the type of organization and your role.Please list all payroll / financial systems with which you have experience.

If you do not have this type of experience, please enter N / A.

Highlight your experience as it relates to bargaining unit contracts, Personnel Rules, payroll-related statutes, and regulations.

Highlight your experience as it relates to FLSA and applicable leaves.

Which of the following best describes your proficiency with Microsoft Excel?

• NONE : I do not have enough skills to meet the definition of the Basic level below
• BASIC : Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks
• INTERMEDIATE : Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables;

insert and modify graphic objects in a worksheet

• ADVANCED : Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files;
• trace cells and troubleshoot formula errors; use data list outline; consolidate data and link workbooks; export and import text files and XML data;

import data from the Web and create Web queries; analyze data using trend lines, spark lines and scenarios

Required Question