Grant Administrator

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Job ID

360758

Location

Twin Cities

Job Family

Grants & Contracts

Full / Part Time

Full-Time

Regular / Temporary

Regular

Job Code

8223GC

Employee Class

Civil Service

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About the Job

Position Title : Grant Administrator (Pre-Award and Post-Award) C&G Pro 3 - 8223GC

Location : Shared position between SPARC and Research Computing (50 / 50 split). Hiring and managing department is SPARC.

Position Overview :

The Grant Administrator (Pre-Award and Post-Award) is responsible for managing all aspects of the grant lifecycle, from pre-award proposal development to post-award grant administration.

This position plays a critical role in ensuring compliance with funding agency requirements, facilitating efficient grant processes, and maximizing grant funding opportunities for the organization.

Key Responsibilities :

Pre-Award Duties :

• Collaborate with faculty, researchers, and program staff to identify funding opportunities aligned with organizational priorities.
• Provide guidance and support in the development, preparation, and submission of grant proposals, ensuring compliance with funding agency guidelines and deadlines.
• Conduct comprehensive reviews of grant applications to ensure accuracy, completeness, and adherence to grant requirements.
• Coordinate with internal stakeholders to gather necessary documentation, budget information, and supporting materials for grant proposals.
• Research and stay informed about funding trends, grant opportunities, and changes in grant regulations to optimize funding strategies.

Post-Award Duties :

• Oversee post-award grant management activities, including grant setup, budget monitoring, and compliance monitoring.
• Work closely with finance and accounting teams to ensure accurate tracking and reporting of grant expenditures.
• Facilitate communication between principal investigators, funding agencies, and internal departments to address grant-related inquiries and resolve issues.
• Monitor grant performance against objectives, milestones, and deliverables, and provide regular reports to stakeholders.
• Maintain comprehensive grant files and documentation in accordance with organizational and funding agency requirements.
• Facilitate grant closeout processes, including final financial reporting, equipment inventory, and disposition of residual funds.

General Responsibilities :

• Serve as a resource for faculty, staff, and external partners on grant-related matters, providing guidance and training as needed.
• Foster strong relationships with funding agencies, partners, and stakeholders to enhance grant opportunities and collaborations.
• Stay abreast of best practices, emerging trends, and regulatory changes in grant administration and management.
• Participate in professional development activities to enhance skills and knowledge relevant to grant administration.

Qualifications :

• Bachelor's degree in a relevant field (e.g., business administration, public administration, finance) and 4 years of experience in grant administration, preferably in a research or nonprofit environment, or a combination for education and work experience equal to at least 8 years; advanced degree preferred.
• Demonstrated knowledge of federal, state, and private funding regulations and compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with the ability to communicate complex information clearly and concisely.
• Proficiency in grant management software, Microsoft Office Suite, and other relevant tools.
• Strong analytical and problem-solving skills, with keen attention to detail.
• Ability to work collaboratively in a team environment and build effective relationships with diverse stakeholders.
• This position offers the opportunity to contribute to the success of our organization by supporting grant-funded initiatives that advance our mission.

If you are a motivated individual with a passion for grant administration and a commitment to excellence, we encourage you to apply.

Qualifications

• Bachelor's degree in a relevant field (e.g., business administration, public administration, finance) and 4 years of experience in grant administration, preferably in a research or nonprofit environment, or a combination for education and work experience equal to at least 8 years; advanced degree preferred.
• Demonstrated knowledge of federal, state, and private funding regulations and compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with the ability to communicate complex information clearly and concisely.
• Proficiency in grant management software, Microsoft Office Suite, and other relevant tools.
• Strong analytical and problem-solving skills, with keen attention to detail.
• Ability to work collaboratively in a team environment and build effective relationships with diverse stakeholders.
• This position offers the opportunity to contribute to the success of our organization by supporting grant-funded initiatives that advance our mission.

If you are a motivated individual with a passion for grant administration and a commitment to excellence, we encourage you to apply.

About the Department

The Strategic Partnerships and Research Collaborative (SPARC) is a research and innovation hub based at the University of Minnesota.

SPARC engages researchers and practitioners across disciplines in the US and globally to establish new large-scale programs that catalyze collaboration, innovate for new discoveries, and deliver practical new solutions that address these critical challenges.

SPARC promotes and advances partnerships and projects that put our partners, faculty, staff, and students at the forefront of global innovation, impact, and change.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.

We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes :

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.

You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U : http : / / diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here.

Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.

Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St.

Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).