Project Administrator

IntePros is currently looking for a  Project Administrator  to join our client, a growing engineering consulting firm in Washington, DC. In this role, the  Project Administrator  will provide administrative and accounting support to our growing site's investigation, remediation and environmental management practice areas. They will also interact directly with client billing and accounting staff, as well as with clients, vendors, and subcontractors. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.

Project Administrator Job Responsibilities :

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to : Contractual elements provided on project initiation forms : contract value, budget level, scope of services, fee types, payment terms and proper authorization. Verify and / or edit project rate schedules and demographic data provided by Project Managers.
• Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
• Review employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
• Understand the timesheet flow as it relates to labor, class codes and project billing.
• Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
• Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.

Project Administrator Qualifications :

LI-MF1