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Administrative Coordinator

Administrative Coordinator

ThriveLouisville, Kentucky, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

We are currently seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a vital role in providing essential support to our office, managing clerical tasks, coordinating meetings, and ensuring efficient office operations.

Job Duties and Responsibilities :

  • Oversee analysis and reporting of financial information, including budgets, planning, audits, and required filings.
  • Establish and maintain financial controls in alignment with business strategy and regulations.
  • Drive high-impact initiatives to achieve corporate goals.
  • Collaborate with the executive team on budgeting and growth initiatives.
  • Work with senior leadership to develop corporate vision and strategies.
  • Lead the finance / accounting team to ensure performance and objectives are met daily.
  • Develop expertise in all areas of finance and accounting to improve organizational efficiencies.
  • Liaise with HR and payroll for seamless payroll processing.
  • Provide financial status reports to the CEO and Board.

Key Responsibilities :

  • Oversee and manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
  • Coordinate and schedule appointments, meetings, and events for the team, ensuring efficient use of time and resources.
  • Handle confidential information and sensitive documents with discretion and professionalism.
  • Serve as the main point of contact for external vendors, clients, and visitors, providing a welcoming and professional demeanor.
  • Supervise and support administrative staff, delegating tasks and providing guidance as needed.
  • Develop and maintain office policies and procedures to streamline operations and ensure compliance with regulatory requirements.
  • Manage office budgets, track expenses, and identify cost-saving opportunities to optimize resources.
  • Implement and maintain office technology and equipment, coordinating repairs and upgrades as necessary.
  • Support HR processes, including recruitment, onboarding, and employee relations, working closely with the HR department.
  • Coordinate with IT support to address technical issues, software updates, and network maintenance.
  • Prepare and review reports, presentations, and correspondence for accuracy and completeness.
  • Foster a positive and collaborative work environment, promoting teamwork and effective communication among team members.
  • Continuously seek opportunities to improve office processes, efficiency, and overall effectiveness.

    • Education, Knowledge, Skills, and Abilities :

  • Previous experience as an administrative assistant or office admin assistant
  • Proficient in Microsoft Office Suite
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • High school diploma; additional qualifications in Office Administration are a plus

    • Thrive is an Equal Opportunity Employer.

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