Executive Assistant

Job Description

Law firm in NYC is seeking a self-motivated and experienced Executive Assistant to join their New York office. The successful candidate will provide administrative support to attorneys across various practice areas, ensuring smooth operations and efficient time management.

Hybrid schedule : onsite 3-4 days / week

Salary range : 100k - 130k base

Hours : 9am - 6pm

Responsibilities :

• Manage complex calendars, scheduling meetings, coordinating calls, and acting as a gatekeeper for the attorneys' time
• Coordinate complex travel arrangements, including multi-leg trips and accommodations
• Answer calls, take detailed messages, and route correspondence, ensuring effective communication
• Collaborate with other administrative assistants to schedule meetings, ensuring all requirements (e.g., presentation tools, communication devices, refreshments) are anticipated and managed
• Prepare expense reports and assist with billing and timekeeping
• Sort, distribute, and track communications in a timely manner
• Manage special projects and assist with ad-hoc tasks as needed
• Act as backup support for other executive assistants during high-demand periods

Requirements :