Activity assistant Jobs in Richardson, TX

Job Description

We're seeking a sharp, computer-savvy Executive Administrative Assistant to support four fast-moving executives within a rapidly growing company. The ideal candidate thrives in a high-energy, fast-paced setting and can juggle multiple priorities with professionalism and discretion.

About the Role :

Provide full executive support including heavy Outlook calendar management, scheduling, and coordination across departments.

Prepare reports, presentations, and visual materials for executive review.

Manage travel, expenses, and project follow-ups with strong attention to detail.

Handle document routing and signatures (DocuSign) while maintaining confidentiality.

Serve as the central hub for communication and coordination within the leadership team.

What We're Looking For :

5-7+ years of executive administrative experience (construction or similar industry a strong plus).

Highly proficient in Microsoft Office Suite and adaptable to new tech tools.

Exceptional organization, prioritization, and multitasking skills.

Confident, composed, and proactive-able to anticipate needs before they arise.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser :

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)