Executive assistant Jobs in Plano, TX

Job Title : Executive Assistant

Company : Peak Sports MGMT / Peak Events

Location : On Site / Allen, Texas

About Us :

Peak Sports MGMT is a leading third-party multimedia rights organization specializing in partnering with college athletic departments to optimize their corporate partnerships and ticket sales. In collaboration with multiple college athletic departments across the country, Peak Sports MGMT is tasked with overseeing and generating all of the corporate partnerships and ticket revenue as the multimedia rights holder of said Athletic Departments. We excel in maximizing brand exposure, revenue generation, and partnership fulfillment for our clients, helping them achieve their financial and strategic advertising objectives.

Peak Events LLC, is an event management company and sister company of Peak Sports MGMT that specializes in NCAA Division 1 collegiate sporting events based in Allen, Texas. Peak Events received its start in 2017 with the implementation of an NCAA Division I baseball tournament called the Frisco College Baseball Classic, at Riders Field in Frisco, Texas. The company expanded with a second tournament in 2020 : the Round Rock Classic located at Dell Diamond in Round Rock, Texas. It expanded even further in 2024 with two more tournaments, the Jax Classic (VyStar Ballpark, Jacksonville, FL) and the Las Vegas Classic (Las Vegas Ballpark in Las Vegas, NV). Peak Events LLC is a sister company of Peak Sports MGMT, who manages sponsorship sales and multi-media rights for various collegiate properties around the country.

Position Overview :

The Executive Assistant (EA) to the President at Peak Sports MGMT serves as a strategic partner and key operational support to the President and executive team. This role is critical to ensuring efficiency in communication, coordination, and execution of the President's day-to-day and long-term responsibilities.

Given the complexity and national scope of Peak Sports MGMT, the ideal candidate must operate with exceptional professionalism, discretion, and initiative while managing highly confidential matters and a fast-paced workload.

Key Responsibilities :

Executive Support

• Manage and prioritize the President's calendar, coordinating meetings across multiple time zones.
• Prepare daily briefings, meeting agendas, presentation decks, and notes.
• Track and manage ongoing projects, key deliverables, and follow-ups.
• Coordinate complex travel logistics including flights, hotels, transportation, and expense reports.
• Draft, proofread, and manage internal and external communications, including emails, letters, and reports.
• Serve as the gatekeeper and liaison between the President and internal / external stakeholders.
• Plan and coordinate a range of events, managing RSVPs, logistics, catering, and entertainment.
• Support occasional personal / family matters and events as needed.
• Collaborate effectively with internal teams while maintaining the ability to work independently.

Strategic Operations

Communication Management

Professionalism & Judgment

Proactive Mindset

Time Management & Flexibility

Qualifications

Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).

Desired Attributes

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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