Executive assistant Jobs in Newark, NJ

Executive Assistant

Location: Newark, NJ (Onsite)
Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM
Salary: $70,000–$100,000

About the Role

We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective.

You’ll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment.

What You’ll Do

Executive & Administrative Support

• Manage and optimize the Director’s calendar, meetings, and priorities
• Attend meetings, take clear notes, and track action items
• Maintain follow-up lists and ensure commitments are completed on time
• Organize digital files, documents, and internal records

Operational Coordination

• Act as the main administrative point of contact for the Director
• Prepare materials and information ahead of meetings
• Support departmental coordination and internal communication
• Identify bottlenecks and help keep projects moving

Independent Problem Solving

• Work independently with minimal supervision
• Anticipate needs and handle tasks before being asked
• Make decisions on routine matters and escalate when appropriate
• Offer solutions and next steps when challenges come up

Communication

• Draft emails, messages, and internal communications
• Ensure timely responses and professional follow-through
• Represent the Director with professionalism and discretion

What You Bring

• Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator
• Strong note-taking, documentation, and organizational skills
• Excellent time management and ability to juggle multiple priorities
• Comfortable working independently in a fast-paced environment
• Professional, discreet, and trustworthy
• Strong written and verbal communication skills

Technical Skills

• Proficient in Outlook, Teams, and Microsoft Office
• Strong digital file organization skills
• Able to learn internal systems quickly

Why This Role Matters

You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team.

Final Invitation to Apply

If you’re organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we’d love to hear from you.

Email Resume: Sam@maiplacement.com
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