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Medical records clerk • charlotte nc
- Promoted
RECORDS SPECIALIST
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Moore&VanAllenCharlotte, NC, United States- Full-time
Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Records Specialist to join its Charlotte, NC office. The Records Specialist is responsible for initiating, maintaining, and organizing client / matter files and related indices to ensure accurate record-keeping and efficient retrieval.
Essential Duties & Responsibilities :
- Create and maintain client / matter files, ensuring records are accurately labeled, indexed, and organized.
- Monitor and manage label printing for file buckets and folders; maintain appropriate inventory levels.
- Manage off-site records activities, including tracking off-site mailbox requests, updating circulation / waiting status in records management software, and coordinating the retrieval and return of archived materials.
- Retrieve files from the records area for delivery to attorneys, staff, or other internal clients.
- Update client / matter data in records management software to ensure records are properly categorized and tracked.
- Conduct daily file research to assist attorneys and staff with document requests.
- Perform monthly inventory audits using scanning devices to ensure accurate records tracking.
- Assist staff with file moves, workspace reorganization, and lateral move projects.
- Support special indexing projects and other records-related assignments as needed.
- Assist other Records Department personnel with data entry, file creation, and records maintenance.
- Monitor Minute Books and Corporate Seals inventory, ensuring accurate records and availability.
- Maintain organized records areas and ensure files are properly stored or retrieved.
- Assist in the development and improvement of records procedures to enhance efficiency and compliance.
- Ensure compliance with firm policies regarding records retention and destruction schedules.
- Other duties and responsibilities as assigned.
- Regular in-person attendance is required to perform essential functions of this interactive position.
Qualifications & Experience :
Physical Requirements :
May need to occasionally work more than the standard 37.5 hours per week to accomplish duties of the position. Interested and qualified applicants should apply via our website at https : / / www.mvalaw.com / careers-working-at-mva. Equal Employment Opportunity Employer.
Applicant Disclosures
Family Medical Leave Act Employer : For more information, visit Employee Rights Under the Family and Medical Leave Act
Employee Polygraph Protection Act : For more information, visit Employee Polygraph Protection Act
Employee Rights Under the Fair Labor Standards Act : For more information, visit Employee Rights Under the Fair Labor Standards Act