Office administrator Jobs in Oakland, CA

Job Description

We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the world.

Our inclusive, diverse, and energized work environment is something we take pride in. We foster an open culture founded on our core values :   Safety, Integrity, Innovation, Collaboration, and Excellence .

Role Summary

An opportunity is now available for an Office Administrator to provide administration support to the Brisbane office as well as the national team. You will work collaboratively and effectively as part of a regional administration team and ensure all corporate compliance tasks are scheduled and completed on time.

Please note this role is being offered on a 6 month fixed-term contract basis

Key responsibilities include, but are not limited to :

Arranging meetings - inviting attendees, booking rooms, catering and preparing / circulating document packs.

Booking of external venues and handling logistics including liaising with external suppliers.

Support to Executive Business Support Manager and other Administrators when required (including annual leave cover).

Ensuring all corporate compliance tasks are scheduled and completed on time – including chasing up mandatory training and timesheets.

Co-ordinating onboarding for new starters in Brisbane and across all Australia offices working directly with HR & IT.

Support with IT arrangements for new starters.

Help coordinate / compile / format regular reports or documents as required.

Ad-hoc administrative duties as required.

Reporting of IT or FM issues in Brisbane office.

Ordering office stationery / PPE.

Supporting the online travel booking system as required.

Desired Skills, Experience and Capabilities

Experience of providing a high quality and efficient administration service.

Team player with ability to work autonomously.

Ability to communicate at all levels with a positive, pro-active approach.

Experience of working under pressure and meeting deadlines.

Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel and PowerPoint).

Great interpersonal skills (tact, integrity, confidentiality, patience and ability to get on well with all levels of staff, team player).

ADDITIONAL INFORMATION

We're not all the same and that's our greatest strength and we believe that 'Different Makes a Difference.' Join us and become part of a diverse community from various cultures and abilities. Our mission is to ensure that every individual feels included and has an equal voice. We are committed to being sensitive to your unique needs and aspirations.

By championing  inclusive, accessible, and sustainable design , you’ll inspire positive change in the world around you. Together, we’re shaping a better future—one where innovation and collaboration thrive.

As an  Equal Opportunities Employer , we welcome applications from all backgrounds, cultures, and abilities. Let’s create a world where everyone’s potential is recognised and celebrated!

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.