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EHR Healthcare Administrator

Cincinnati, OH

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.

Overview

Axle is expanding into EHR Consulting Services, delivering implementation, optimization, and go-live support for Epic, Oracle Health, and Meditech to hospitals, health systems, and physician groups. As the division scales, Axle is seeking a detail-oriented and highly organized Healthcare Administrator to serve as the operational backbone of the new consulting practice overseeing contract execution, compliance documentation, and workforce screening across a blended staffing model of W2 employees, H1B professionals, 1099 contractors, and C2C partners.

This role sits at the center of the division, connecting the Sales/BD team, the recruiting team, and external clients to ensure every engagement is properly contracted, every consultant is properly screened, and every compliance requirement is met before a consultant sets foot in a client environment. The ideal candidate has hands-on experience in healthcare administration, staffing compliance, or contract operations, and is comfortable building process from the ground up in a fast-paced environment

Key Responsibilities

Contract & Compliance Administration

• Own execution and tracking of Client Master Service Agreements (MSAs), Statements of Work (SOWs), Independent Contractor Agreements (1099s), C2C vendor agreements, and W2 employment agreements
• Maintain and manage the Epic Vendor Access Approval process and other vendor-specific credentialing requirements
• Ensure the division maintains an active HIPAA Business Associate Agreement (BAA) and stays current on HIPAA compliance obligations
• Track and manage general liability, professional liability, and cyber liability insurance requirements

Background Screening & Worker Classification

• Manage background check and drug screening processes for all consultants prior to client placement, per hospital and health system requirements
• Support correct worker classification across the W2 / H1B / 1099 / C2C staffing model, flagging compliance risk where classification is ambiguous
• Coordinate with legal/immigration support on H1B compliance requirements, including USCIS filings and prevailing wage documentation, for long-term specialized placements

Documentation & Record-Keeping

• Maintain a centralized system of record for all contracts, compliance documentation, and screening results
• Build and maintain repeatable documentation templates and checklists as the division scales
• Ensure audit-readiness of all compliance files at all times

Cross-Functional Operations Support

• Serve as the connective tissue between Sales/BD, Recruiting, and clients ensuring compliance and paperwork never become a bottleneck to placement
• Support onboarding logistics for new consultants (W2, 1099, C2C, and H1B) in coordination with recruiting
• Contribute to the buildout of supporting systems, including contract management tools and HIPAA-compliant communication platforms

Qualifications

Required

• 35+ years of experience in healthcare administration, HR/staffing compliance, or contract operations, ideally within healthcare IT staffing, consulting, or a related regulated industry
• Working knowledge of HIPAA compliance requirements and Business Associate Agreements
• Experience with worker classification issues across W2, 1099, and contractor/vendor models
• Experience coordinating background checks and drug screening processes, ideally in a healthcare or hospital-adjacent context
• Strong contract administration skills comfortable managing MSAs, SOWs, and vendor agreements
• Exceptional organizational skills and high attention to detail; comfortable being the single point of accountability for compliance documentation

Preferred Attributes

• Familiarity with EHR vendor credentialing processes (e.g., Epic Vendor Access Approval)
• Experience in a healthcare IT staffing or consulting environment
• Familiarity with contract management systems, ATS platforms, or payroll systems (e.g., ADP)
• Bachelor's degree required; healthcare administration, business, or related field a plus

Key Competencies

• Compliance and risk management
• Contract administration and vendor agreement management
• Documentation rigor and audit-readiness
• Cross-functional coordination across sales, recruiting, and clients
• Ability to build process from scratch and operate independently in a fast-paced, early-stage environment

If you are interested in facilitating Axle's EHR Consulting practice expansion, where your work will directly enable hospitals and health systems to deploy the technology that powers patient care, apply today!

The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process, please contact careers@axleinfo.com

Disclaimer: The above is meant to illustrate the general nature of work and level of effort being performed by individual's assigned to this position or job. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job or responsibilities as needed.

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.

$75,000 - $95,000 USD