Administrative Assistant SGB and Business Operations

Administrative Assistant SGB and Business Operations

Supply Management for SGB : Overseeing the acquisition and distribution of supplies necessary for (SGB). Rental and Vehicle Management : Coordinating the rental process and managing vehicles used for organizational purposes.

Email and Correspondence Management : handling and organizing email communications and other forms of correspondence. Student Leader Payment and Remuneration : administering financial compensations and reimbursements for student leaders.

Supervision of Limited Student Worker Staff : overseeing a small team of student workers, ensuring efficient and productive operations.

Manage Purchasing Efforts : assisting in the procurement process, including the acquisition of goods and services for organizations.

Organizing and managing the allocation documentation on shared drive.

Job Summary

Performs administrative and general office support work.

Essential Functions

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence;

uses established guidelines and proper formatting.

• Makes minor purchases, collects payments, and verifies billing information.
• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty.

The University reserves the right to assign other duties to employees that are not listed in this job description.

Physical Effort

Primarily sedentary (seated).

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.

This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.

We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.

EOE, including disability / vets.

Assignment Category : Full-time regular

Job Classification : Staff.Administrative Assistant I

Job Family : Administrative Support

Job Sub Family : Clerical

Campus : Pittsburgh

Minimum Education Level Required : High School Diploma / GED

Minimum Years of Experience Required : 1

Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Work Schedule : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.

Work Arrangement : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.

Hiring Range : $30,000.00 - $33,000.00

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment : PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents : Resume, Cover Letter

Optional Documents : Not Applicable

Please see job description

PI241973597