Meeting Coordinator
HYBRID SCHEDULE AVAILABLE
Association Headquarters is searching for a Meeting Coordinator. The Meeting Coordinator serves in a support role for the Meeting Manager.
The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events. As a Meeting Coordinator moves through the position, the expectation is to take on additional responsibilities and become involved in more areas of meeting management.
Essential Duties and Responsibilities
- Speaker management (invitations, tracking responses, collecting presentation materials)
- Housing management (collecting VIP, speaker, and staff housing and maintain master housing list)
- Registration management (collecting and inputting meeting registrations, customer service)
- Payment processing (bills and invoices, reimbursements)
- Logistics (direct bill applications, assistance with set up book production, compiling site proposal responses, post-meeting statistic data collection)
- Duties as assigned (copies, scanning, filing, correspondence, internet-based research, proof-reading)
- Marketing - assist with development and proofing of all marketing material
- Website management updating material on the website
- Exhibition administration - a collection of contracts and management of exhibit spreadsheet
- For AH meeting department : books vendor visits as well as handles food order and set up for any in house meetings as requested
Education, Experience, and Required Proficiencies
Bachelor's degree preferred, high school diploma required.
In accordance with Association Headquarters' commitment to provide and maintain a workplace that is free of known and preventable hazards to safeguard the health of employees and their families, clients, and affiliates, all employees are required to receive the COVID-19 vaccination unless a reasonable accommodation is approved (i.
e. : serious health risks or sincere religious beliefs). Such accommodations will be granted where they do not cause AH undue hardship or pose a direct threat to the health and safety of others.
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