Senior Legal Assistant - Real Estate and Development Unit

Job Description

Position Summary :

The Real Estate & Development Unit is currently seeking to fill a Senior Legal Assistant position. This position requires excellent organizational, communication, analytical and critical thinking skills, as well as exceptional drafting and proof-reading skills.

Must be able to work independently, as well as with a team and with clients. Intermediate-level skills working with Microsoft Office applications, Adobe Pro, and document management systems are necessary.

The ideal candidate for this position will have a paralegal degree / certificate from an ABA approved institution and 3+ years of paralegal experience.

Experience managing and tracking large document submissions or transactions required. Affordable housing, commercial real estate, finance, or litigation and discovery experience strongly preferred.

Title and survey experience preferred.

Essential Functions :

In addition to the Position Summary, responsibilities may include, but are not limited to :

• Collaborating on projects which often include working with attorneys and staff and clients.
• Drafting a wide range of legal documents, including leases, conveyancing documents, deeds, and municipal legislation.
• Facilitating leasehold interest acquisition, ensuring compliance with complex specifications.
• Working closely with title companies to obtain title reports, clear title, and title insurance policies.
• Reviewing and summarizing title reports.
• Reviewing and summarizing land surveys.
• Conducting frequent research on complex title matters.
• Responding to internal and external requests for documentation, title information, and routing requests to appropriate parties.
• Providing litigation support on real estate matters.
• Developing and maintaining checklists for large-scale real estate transactions and tracking documents for those transactions.
• Maintaining organization / filing system.
• Tracking and managing due diligence, coordinating and implementing transactions and work with team to close transactions.
• Compiling quarterly / weekly / daily reports as needed.
• Tracking assignments.
• Providing back-up support for hiring and recruiting efforts.

Competencies, Knowledge, Skills and Abilities :

• Ability to analyze large amounts of information, determine relevant facts, and propose viable solutions
• Ability to write and speak persuasively
• Ability to work with multiple project stakeholders
• Excellent organizational skills
• Ability to work independently and think proactively
• Ability to manage and prioritize numerous assignments
• Computer skills required / desired for the position include :
• MS Office (Word, Excel, Outlook, SharePoint One Drive, Powerpoint)
• Adobe Pro
• Spreadsheets (Excel, Google Sheets).
• Email (mail merge, filters, folders, rules)
• Presentations / Slideshows (Powerpoint, Google Slides)
• Microsoft Teams, Zoom and other virtual platforms
• Experience exercising discretion and confidentiality with sensitive information
• Strong commitment to diversity, equity, and inclusion;
• Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients;
• Knowledge of City procedures is a plus.

Qualifications

A degree in paralegal studies from an ABA approved program is a plus. Candidates who are commissioned notaries public will also be given additional consideration.