Office Manager
Covideo is seeking a highly organized and proactive Office Manager / Administrative Assistant to join our growing team! The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office environment.
This person will have a natural flexibility in handling day-to-day routines and act as an Administrative Assistant for our CEO and VP of Partnerships.
Responsibilities
- Serve as the primary point of contact for visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the organization
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Maintain office supply and kitchen inventory by checking stock, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies
- Ensure office equipment is functioning properly, maintained, and serviced as needed
- Manage vendor relationships
- Manage all aspects of space / infrastructure planning (ex : moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- Ensure restroom facilities are stocked with necessary supplies
- Ensure the kitchen is stocked with necessary supplies
- Oversee the general tidiness and cleanliness of the office space
- Handle incoming and outgoing mail packages
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel
Required skills and qualifications
- Proven experience as an Office Manager, Administrative Assistant, or a similar role
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Strong verbal and written communication skills
- Attention to detail and problem-solving skills
- Ability to prioritize tasks effectively
- Proficiency with office applications such as GSuite, Slack, Zoom, etc., and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
- Professional demeanor and strong interpersonal skills
- This is an on-site position. Standard office hours apply
- The Office Manager will report to the Director of People Operations
Preferred skills and qualifications
- Bachelor’s degree or equivalent
- Advanced computer skills and experience with online platforms
Benefits :
- 401k plan with matching
- Comprehensive health insurance (including vision and dental)
- Unlimited paid time off
- Casual dress code
- On-site gym
- Breakfast bar, snacks, beverages
- Golf simulator, Pop-A-Shot, pool table, video games
- Dog-friendly
About Us :
Covideo is a video messaging SaaS company based in Indianapolis, Indiana. With an emphasis on personalization and personal connection, Covideo is helping people reimagine business communication.
- We believe in the power of personalization and personal connection
- We are absolutely obsessed with helping our users succeed
- We believe in the things we can control - like our attitudes, our efforts, and our energies.
- We are a motley crew of extreme introverts and extroverts
- We are into high fives and h*ll yeah’s
- We love dogs (a lot)
Covideo has also been the recipient of multiple PowderKeg Awards :
- Powderkeg’s 2019 Indiana Breakout Tech Culture Award WINNER : Health & Balance category
- Tech Companies With the Best Benefits
- Best Remote Companies to Work For
- Top Tech Companies
- Tech Companies With the Best Work-Life Balance
- Top SaaS Companies
- Best Tech Companies to Work For
- 2023 Winner of the Indianapolis Star’s Top Workplaces Award and special award for Best Work / Life Flexibility!
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