Administrative Assistant (3-5 years)

Job Description

Coffman Engineers is seeking an experienced Administrative Assistant for our Anchorage office. The successful applicant will have a can-do attitude, excellent communication and organization skills.

Responsibilities Include :

• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
• Using Microsoft Excel to maintain company event budgets and other expenditures
• Using Microsoft Word to proofread documents
• Using Microsoft Word to create and edit quality professional documents using advanced formatting tools
• Scanning, binding, shredding
• Scheduling staff travel, hotels, rental cars, and other logistics as necessary
• Driving company vehicles to and from maintenance appointments
• Running company errands, such as weekly trips to Costco, and other routine shopping trips
• Maintaining the office in a clean and orderly manner, which will include light cleaning of shared spaces like the reception area, conference rooms and break rooms
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies
• Performing receptionist duties
• Working closely with other individuals in a team environment
• Other administrative duties as assigned

Qualifications

• 3-5 years of administrative experience
• High school diploma or GED
• Experience with Microsoft Office 365 applications (Word, Excel, and PowerPoint)
• Valid driver’s license and driving record that meets Coffman’s stringent requirements are required
• Ability to lift up to 30 pounds
• Excellent communication skills, both written and oral.
• Professional writing skills, using proper spelling and grammar.
• Time management and prioritization skills
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Ability to successfully collaborate with other administrators and support personnel, management, and clients on a regular basis.

This position is not eligible for sponsorship.

Additional Information

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth.

We offer an excellent salary / benefits package, a desirable location, and a professional office environment with the opportunity to work on exciting projects.

Coffman offers comprehensive benefits, including a flexible PTO program and family-friendly policies. Our Anchorage office is located in the heart of midtown, close to restaurants, trails, shopping and conveniences.

We welcome the dedicated and the driven. Join us.

Don't take our word for it. Check out what others are saying :

http : / / www.glassdoor.com / Reviews / Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance :

• 45 years in business
• 650+ employees serving clients throughout the U.S. and overseas from more than 21 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project / construction management

27 Top 80 Engineering Firms, Building Design+Construction, 2019

29 Zweig Group Hot Firm List, Zweig Group, 2021

157 Top 500 Design Firms, Engineering News-Record, 2022

Best Place to Work BOAB, Alaska Business Magazine, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

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If that doesn't work, please contact us directly.

This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities / Females / Veterans / Disabled individuals.

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www.coffman.com

Twitter : @CoffmanEngineer

Instagram : @CoffmanEngineers

LinkedIn : https : / / www.linkedin.com / company / coffman-engineers

Facebook : @CoffmanEngineers