Talent.com
Executive Assistant – Operations
Executive Assistant – OperationsThe Law Offices of Daniel Kim • Costa Mesa, California, United States, 92626
Executive Assistant – Operations

Executive Assistant – Operations

The Law Offices of Daniel Kim • Costa Mesa, California, United States, 92626
1 day ago
Job type
  • Full-time
Job description

At DK Law, we don't just represent our clients. We stand with them, all the way.

We're modern injury and accident attorneys who go all the way for every client, from every background. At the heart of our work is a simple but powerful belief : every client's experience matters, and we honor it as if it were our own. From the very first call to the final resolution, we approach every case with the mindset that it's going the distance.

That same mindset fuels our workplace culture. We're a team of purpose-driven professionals who care deeply, move fast, and never lose sight of the human side of what we do. If you're passionate about making an impact, growing with a team that values excellence and empathy, and being part of something bigger, we'd love to meet you.

Equal Opportunity Employer Statement

The Company is an equal opportunity employer and considers all qualified applicants without regard to any characteristic protected under applicable federal, state, and / or local law or ordinance, including, without limitation, race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, or sexual orientation.

Why DK Law?

This is a full-time, in-office opportunity at our Costa Mesa HQ, and we're proud to offer top-tier benefits and a work culture that supports your growth :

  • Firm-paid medical, dental, vision, and life insurance after 60 days
  • 401(k) with 3% company match after 1 year
  • 2 weeks of PTO after 90 days
  • Access to our state-of-the-art on-site gym
  • Career pathing and development opportunities
  • A passionate, driven team that actually enjoys working together

Schedule :

  • Monday – Friday
  • 8-hour shift
  • 100% in-office
  • We are urgently seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to our Executive team while overseeing key aspects of daily operational management. This top priority role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and can confidently manage both administrative tasks and high-level coordination. The Executive Assistant will serve as a key liaison between leadership, internal teams, and external stakeholders, ensuring seamless communication, prioritization, and execution of business needs.

    What You'll Do

  • Serve as the Executive's primary day-to-day support, reviewing the agenda and prioritizing urgent tasks each morning
  • Track and escalate Slack and email inquiries directed to the Executive; print and organize communications by urgency
  • Draft email responses on behalf of the Executive or prepare firm-wide email communications
  • Schedule, prepare for, and attend meetings with leadership and staff; take detailed notes and follow up on action items
  • Manage and organize company credit card charges; submit indexed PDFs to Accounting and log case-related charges in the CRM
  • Prepare reports and spreadsheets as requested by the Executive, including summaries of CRM data
  • Conduct onboarding for new hires, including office tours, CRM walkthroughs, and departmental training
  • Set up 90-day employee reviews; prepare 30-day and 60-day assessments for Executive review
  • Coordinate interviews and vet candidates for Medical Management, front desk, and demands departments
  • Liaise with contracted virtual assistant agency; assist in candidate selection and onboarding
  • Update and communicate staffing needs and vacancies to relevant departments
  • Assist with minor technology issues and support office staff as needed
  • Maintain the Lyft Concierge system and ensure staff understand platform procedures
  • Provide training and refresher sessions on case management protocols and SOPs
  • Assist with preparing write-up drafts and handling case escalations with the Executive
  • Connect with managers and staff to communicate team and SOP changes
  • Track employee inquiries regarding time off, performance, SOPs, and general HR-related concerns
  • Set up lunch-and-learns with vendors / medical providers and update vendor information as processes change
  • What We're Looking For

  • 3+ years of experience in an executive support, legal operations, or office management role
  • Strong organizational, multitasking, and prioritization skills
  • Excellent written and verbal communication skills
  • Proficiency with CRMs, spreadsheets, and internal communication tools (e.g., Slack)
  • Ability to handle confidential information with discretion
  • Experience conducting interviews, onboarding, and employee training
  • Detail-oriented with the ability to work independently and manage multiple priorities
  • Familiarity with medical / legal processes is a strong plus
  • PI81a6be11d45c-30511-38890624

    Create a job alert for this search

    Executive Assistant • Costa Mesa, California, United States, 92626

    Related jobs
    Executive Assistant

    Executive Assistant

    VirtualVocations • Signal Hill, California, United States
    Full-time
    A company is looking for an Executive Assistant to provide high-level strategic and administrative support to senior leadership. Key Responsibilities Provide comprehensive administrative and strat...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant to CEO

    Executive Assistant to CEO

    VirtualVocations • Pasadena, California, United States
    Temporary
    A company is looking for an Executive Assistant to CEO and EVP / General Counsel for a 6-7 month contract.Key Responsibilities Provide high-level administrative support to the CEO and EVP / General C...Show more
    Last updated: 30+ days ago • Promoted
    Corporate Partnerships Assistant

    Corporate Partnerships Assistant

    VirtualVocations • Ontario, California, United States
    Full-time
    A company is looking for an Assistant, Corporate Partnerships.Key Responsibilities Provide administrative support to the Directors for Cause Marketing and Sponsorship Coordinate events and manag...Show more
    Last updated: 3 days ago • Promoted
    Legal Executive Assistant

    Legal Executive Assistant

    VirtualVocations • Whittier, California, United States
    Full-time
    A company is looking for a Legal Executive Assistant - 1600-Midnight ET.Key Responsibilities Produce and amend correspondence, documents, and reports while adhering to the firm's house style Dra...Show more
    Last updated: 3 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Ultimate Staffing • Los Angeles County, CA, US
    Full-time
    Established organization is seeking an Executive Assistant on a direct hire basis in the greater Pasadena, CA area.This is a hybrid role and must be local to Pasdena, CA. Pay ranges from $90-$110k a...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant to the CEO Ultra-Exclusive Family Office (Irvine, CA)

    Executive Assistant to the CEO Ultra-Exclusive Family Office (Irvine, CA)

    Alliance Resource Group • Irvine, CA, US
    Full-time
    What Makes This Role Exceptional.This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclu...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant

    Executive Assistant

    University of California - Irvine • Irvine, CA, United States
    Full-time
    Association of American Universities and is ranked among the nation's top 10 public universities by U.The campus has produced five Nobel laureates and is known for its academic achievement, premier...Show more
    Last updated: 30+ days ago • Promoted
    Administrative HR Operations Assistant

    Administrative HR Operations Assistant

    VirtualVocations • Ontario, California, United States
    Full-time
    A company is looking for an Administrative & HR Operations Assistant (AI-Driven Environment).Key Responsibilities Coordinate the full onboarding process for new hires, including document manageme...Show more
    Last updated: 2 days ago • Promoted
    Executive & Business Operations Assistant

    Executive & Business Operations Assistant

    Devoted Studios • Los Angeles, CA, US
    Full-time
    Quick Apply
    Devoted Studios is a US-based game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to supp...Show more
    Last updated: 1 day ago
    Executive Administrative Assistant

    Executive Administrative Assistant

    Educated Solutions Corp • Ontario, CA, US
    Full-time +1
    Our client, a leader in commercial real estate, is seeking an.Commercial Real Estate Executive Assistant.The ideal candidate will bring 3–5 years of paralegal or executive-level support exper...Show more
    Last updated: 20 days ago • Promoted
    Sales Executive Assistant

    Sales Executive Assistant

    VirtualVocations • Huntington Beach, California, United States
    Full-time
    A company is looking for a Sales Executive Assistant to provide executive-level support to the Director of Sales.Key Responsibilities Act as a liaison for the Director of Sales, managing tasks, c...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant

    Executive Assistant

    Tixr • Santa Monica, CA, US
    Full-time
    Tixr's on a mission to transform the ticket buying experience with a modern approach to a legacy business.Born from a fan-focused frame of mind, we empower large-scale events, music venues, and spo...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    24 Seven Talent • Los Angeles, CA, US
    Full-time
    Our client is a leading brand in the.The Executive team is seeking a highly skilled, resourceful, and polished.This role is ideal for someone who thrives in a fast-paced, creative, and entrepreneur...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Operations Manager

    Assistant Operations Manager

    LBCT LLC • Long Beach, California, US
    Full-time
    POSITION SUMMARY : The Assistant Manager, Operations is an essential member of the management team responsible for directing and supervising ILWU Longshore personnel for any / all assigned operations,...Show more
    Last updated: 2 days ago • Promoted
    Executive Assistant I

    Executive Assistant I

    InsideHigherEd • Walnut, California, United States
    Full-time
    Equal Employment Opportunity Compliance & Recruitment.This position is assigned to the Equal Employment Opportunity Compliance and Recruitment Services Department of the Human Resources (HR) Divisi...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    Adecco • El Segundo, CA, US
    Permanent
    Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. Manage meeting logistics, including preparing the meetin...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    East West Bancorp • Pasadena, CA, US
    Full-time
    The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment ...Show more
    Last updated: 30+ days ago • Promoted
    People Operations Assistant

    People Operations Assistant

    VirtualVocations • Ontario, California, United States
    Full-time
    A company is looking for a People Operations Assistant to support the full team member lifecycle and maintain administrative operations. Key Responsibilities Manage personnel information in HRIS / H...Show more
    Last updated: 30+ days ago • Promoted