Office Coordinator

Company Description

At Fortune Brands Innovations, we believe that our innovation and success are fueled by the passion of our people and the strength of our teams.

Together, we work to fulfill dreams of home by aligning around common goals, being agile in the face of change, holding ourselves accountable, and acting with integrity and transparency.

We succeed when everyone belongs and strive to build a Home for All where all associates can be their true, authentic selves at work.

Learn more about our culture

Job Description

As the Office Coordinator , you'll ensure our sites are clean, safe, and welcoming to all. You will coordinate company-sponsored events, organize meetings, manage the general office activities of the facility, and more.

The ideal candidate will enjoy greeting guests and associates and being the problem solver behind the scenes. You enjoy planning and organizing various associate events and facility management tasks.

In past positions, you have acquired excellent computer skills and are highly attentive to details. You have developed excellent interpersonal communication, making you a go-to person for requests.

Location : This position is in our Deerfield, IL office location reporting onsite 5 days per week .

What you will be doing

The most common activities are below but may vary based on your site’s needs :

Provide excellent customer service to our guests and associates as the first person they encounter when entering our site

Operate the site’s phone switchboard

Organize company-sponsored functions, events, and giveaways related to associate engagement, wellness, and community involvement.

Lead local committees that oversee these events

Organize onsite interviews, meetings, and / or facility tours for various groups, including conference room reservations and catering services

Assist with scheduling interviews for various candidates in partnership with the Talent Acquisition team

Handle invoicing for HR including setting up new vendors, processing invoices, and tracking chargebacks

Where needed, support company-wide security objectives by issuing visitor and employee badges and enforcing the company security policy.

When not supporting, coordinate with onsite facilities team for these services

Support the HR and / or Communications teams with local programs such as tickets for local events, recognition for births, celebrations, new hire, retirements, and / or funerals

Assist HR team with communications, including organizational announcements, onsite bulletin board(s) and electronic notices

Support payment of office- and HR-related invoices and expense tracking.

Maintain site and first responder directories

Supporting events and activities for Employee Resources Groups (ERG’s), as needed

Partner with the Facilities and People Services teams on overall office space utilization, as needed

As requested by HR, assist with other HR administrative needs

Qualifications

High school diploma or GED

1+ years of experience in HR, Office Management, or Administrative Assistant roles

Exceptional customer service skills, both verbal and written, for all internal & external customers

Experience planning corporate events (associate, vendor, or customer events)

Highly proficient in the Microsoft Office Suite Word, Excel, PowerPoint, Outlook

Ability to maintain confidentiality and discretion

Nice-to-Have :

Associate’s Degree in HR or related field.

Experience using cloud-based filesharing platforms ( Box)

Experience using an HRIS system ( Workday)

Additional Information

At Fortune Brands Innovations, we support the overall health and wellness of our associates by offering comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs.

This includes robust health plans, a market-leading 401(k) program with a company contribution, product discounts, flexible time off benefits (including half-day summer Fridays per policy), inclusive fertility / adoption benefits, and more.

We offer numerous ERGs (Employee Resource Groups) to support inclusivity and our associates’ feeling of belonging at work.

Fortune Brands Innovation (FBIN) is built on industry-leading brands and innovation within our operating segments : water, outdoors and security.

We have an impressive track record of strong financial results, market outperformance and growth, which translates into career and professional growth opportunities for associates.

Please visit our website at to learn more

Equal Employment Opportunity

FBIN is an equal opportunity employer. FBIN evaluates qualified applicants without regard to race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability / handicap status, marital status, protected veteran status, sexual orientation, genetic history or information, or any other legally protected characteristic.

Reasonable Accommodations

FBIN is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please contact us at and let us know the nature of your request along with your contact information.