Executive Assistant, Government Relations and Advocacy

Executive Assistant, Government Relations and Advocacy

The Executive Assistant in the Office of Government Relations and Advocacy (GR&A) will primarily assist the Vice Chancellor for Governmental Relations and Advocacy, as well as staff members of Commonwealth Relations and Federal Relations.

This support includes scheduling and managing calendars, staffing committees, providing advanced administrative support for key initiatives, managing travel and expenditures, and ensuring effective support for key governmental tasks and events.

At the Commonwealth level, the Executive Assistant will assist in maintaining and enhancing relationships with members of the General Assembly and in particular their staff, Commonwealth government agencies, as well as administrators of relevant outside organizations.

At the Federal level, the Executive Assistant will assist in maintaining and enhancing relationships with members of Congress and in particular their staff, federal government agencies, national educational associations, as well as administrators of relevant outside organizations.

The Executive Assistant also researches and tracks federal legislation and Federal Register for matters which could affect University initiatives and works with University administrators and departments to respond to correspondences and inquiries, resolve issues, and maintain and enhance the relationship with all Government entities.

Responsibilities also include assisting with other departmental administrative duties as needed.

Job Summary

Serves as the primary support to executive level roles and / or departments and acts as liaison and ensures confidentiality of high-level, sensitive information.

Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

Essential Functions

The Executive Assistant must be able to work independently and take initiative as needed. Knowledge of University policies and systems is highly recommended.

The incumbent must also have thorough knowledge and understanding of policies and procedures, state and federal lobby disclosures, and generally accepted principles.

Physical Effort

Duties are primarily sedentary. Must be able to use a computer at a desk or similar workstation, and travel to on-campus meetings as needed.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.

This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.

We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.

EOE, including disability / vets.

Assignment Category : Full-time regular

Job Classification : Staff.Executive Assistant

Job Family : Administrative Support

Job Sub Family : Clerical

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : No experience required

Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Work Schedule : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.

Work Arrangement : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.

Hiring Range : TBD Based Upon Qualifications

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

Required Documents : Resume

Optional Documents : Cover Letter

Please see job description

PI239992685