Human Resources Assistant

Description

Cadogan Tate Los Angeles Limited has an exciting position available for a Human Resources Assistant.

This position provides administrative and project support for the Human Resources department.

• Assists all department personnel and clients.
• Maintains personnel files and records including archiving at year end.
• Assists with storage of all HR files, both physically and electronically.
• Maintains orientation materials and supplies, and ensures they are kept up-to-date.
• Assists with Sage People (HRIS) data entry for various transactions including new hire, termination, and change of status for Los Angeles division.
• Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.
• Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.
• Facilitates onboarding of new hires which includes accurate data entry into Sage People.
• Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and / or materials.
• Produces reports including audits, absence reports, time and attendance, etc.
• Assists with distribution and coordination of leave outside of PTO.
• Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.
• Assists with employment verification requests.
• Performs general administrative duties including answering phones and generating correspondence.
• Assists with department special projects and events.
• Assists in various data auditing functions.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Complies with and understands Company operation, policies and procedures.
• Performs other related duties as assigned.

Key Responsibilities

• Coordinate logistics for new hire orientations and employee training sessions.
• Maintains personnel files and records including archiving at year end.
• Assists with storage of all HR files, both physically and electronically.
• Maintains orientation materials and supplies, and ensures they are kept up to date.
• Assists with Sage People data entry for various transactions including new hire, termination, and change of status for New York and other US divisions, maintaining accuracy of HRIS.
• Assists with ensuring that personal information is accurate, headcount is appropriately tracked, and documentation is in place.
• Assist HR department with the hiring process, including submitting job postings online and scheduling candidate interviews.
• Assists HR Manager with Applicant Tracking, including opening and closing all active job requests, applicant tracking all qualified applicant.
• Facilitates onboarding of new hires which includes accurate data entry into Sage People.
• Assists with scheduling new hires for PC training and Benefits orientation. Coordinates with Network Technology and HR Manager to ensure all new hires receive appropriate training and / or materials.
• Produces reports including audits, absence reports, time and attendance, etc.
• Assists with distribution and coordination of leave outside of PTO.
• Maintains compliance with federal, state and local employment laws and regulations.
• Assist with employment related inquiries from applicants, employees, and supervisors, referring complex and / or sensitive to the appropriate staff.
• Provides support during the bi-annual Performance Evaluation process, including tracking returned evaluations, and following up with department managers as needed to ensure that reviews are returned in a timely manner.
• Prepares expense reports and check requests for department.
• Responsible for preparation of annual Holiday Calendar company wide.
• Assists with employment verification requests.
• Performs general administrative duties including answering phones, sorting mail for the HR Department and generating correspondence.
• Reserves and sets up conference rooms and PC training rooms as needed.
• Assists with department special projects and events.
• Assists in various data auditing functions.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Complies with and understands Company operation, policies and procedures.
• Supporting senior management in all divisions when needed.
• Performs other related duties as assigned.

Skills Knowledge and Expertise

Required Skills / Abilities :

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations, Federal and California State specific.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS, attendance and payroll systems.
• Relevant industry experience (either directly or indirectly).
• Team player, able to work with all levels of staff in a dynamic environment.
• Comfortable in a results-driven workplace.
• Ability to thrive in a fast paced, multifaceted work environment.

Education and Experience.

• Bachelor’s degree in Human Resources, Business Administration, or related field is required.
• At least one year of human resource management experience preferred.
• SHRM-CP a plus.

Benefits

• Contributed Medical, Dental and Vision
• 401(k) with company match
• FSA & TRA
• LTD & STD
• Life Insurance
• Competitive PTO Package
• Abenity Discount Program

Cadogan Tate moves and stores personal possessions, commercial assets, valuable works of art and priceless furnishings for individuals, companies, auction houses, galleries, collectors and interior designers the world over.

At Cadogan Tate we pride ourselves on excellency in everything we do. Every member of the team is just as important and we consider ourselves to be a family.