Development Coordinator/Project Manager

JOB SUMMARY

The Development Coordinator (DC) supports Sharefest’s development team and is the central administrator and project manager of Sharefest’s development shop.

The DC works across Sharefest’s selected fundraising strategies : corporate sponsorships, grants, major giving, and annual giving to ensure the highest performance from each :

Corporate Sponsorships and Events : Responsible for fulfillment of corporate sponsorship benefits especially corporate service projects.

Lead logistical and day-of manager for corporate service events which serve as a key sponsorable asset for corporate donors.

Supports the production of deliverables related to brand recognition as well.

Grants : Supports the external contractor with grant portfolio management, reporting, and prospect research.

Major Giving : Serves as the portfolio manager for the major gift portfolio, increasing the

efficiency of the Executive Director and front line staff across all donor relationships. Strategizes moves management, records donor data, and conducts prospect research.

Annual Giving : Supports the Communications Manager with the organization’s annual giving calendar by producing digital and direct mail.

Manages donor data in Salesforce and segmented lists in Constant Contact.

JOB RELATIONS

Responsible to : VP of Finance and Operations

Corporate Sponsorships and Events 60%

• Lead the fulfillment of all employee engagement deliverables related to Corporate Sponsorship projects. Project manage and execute corporate service days including completing necessary paperwork, coordinating volunteers, coordinating day-of logistics, ensuring high quality experience for all participants and beneficiaries.
• Lead and execute school funded beautification projects.
• Contribute to corporate event evaluation, including reviewing measures already in place; streamline data collection to integrate newly targeted measures;

developing useful reports and assisting staff in using data to improve events.

• Coordinate the successful and thorough event follow up, including documentation of the event, send thank you letters, and ensure proper storage of supplies.
• Provide logistical support for the organization’s fundraising events, a key sponsorable asset for corporate donors including : site visits, cultivation events, the Annual Gala, and golf tournaments.
• Support the development of sponsorship overviews and collateral.

Development Operations- 30%

• Lead and execute administrative, logistic, and communication functions for Sharefest’s development team.
• Manage the development team’s prospecting goals by scheduling and executing prospecting strategies for all individual and institutional donors.
• Assist in creating and updating collateral, fundraising materials, and publications.
• Assist in creating custom donor impact reports.
• Supports the production of the organization’s annual giving calendar across multiple channels and segments.
• Supports the organization’s social media calendar in partnership with Communications Manager.
• Perform data entry in Salesforce, updating, and monitoring donor files; create reports as needed; maintain database skills through training and team meetings.
• Generate customized queries, reports, lists for development activities, including lists, exports, revenue, and pledge reports, performance analysis reports etc.

Portfolio Management 10%

Coordinate the major gift and corporate sponsorship portfolio activity of the Executive Director and frontline fundraisers leading portfolio meetings, updating the portfolio, strategizing on moves management touch points, preparing touchpoint resources, and proposal writing.

KNOWLEDGE AND SKILLS

• Exemplary service-oriented attitude and posture towards donors and volunteers.
• Strong organizational and project management skills; ability to organize priorities, problem solve, multitask, and meet competing deadlines.
• Strong contributor in team environments is friendly and courteous. Models a service attitude towards others, takes ownership in solving problems and takes the initiative to improve situations.
• Keen attention to detail; must be able to maintain accurate, neat, and easily accessible records.
• Creative problem solver and self-starter; optimistic attitude, mature judgment, and strong collaboration skills.
• Proven verbal, phone, and written communication skills; ability to write clear, structured, articulate, and persuasive correspondence without editing support.
• Must be able to effectively work with diverse groups, including staff, board members, donors, partnering nonprofit organizations, volunteers, and external stakeholders, to achieve program outcomes.

QUALIFICATIONS

• Must have thorough knowledge of and experience in Microsoft Office Suite : Excel, Word, Powerpoint, Outlook.
• Preferred skill working in Salesforce, Wordpress, Constant Contact, and social media platforms.
• Bachelor’s degree required.
• Previous experience working in non-profit and deadline driven environments.
• Ability to work in person 32 hours per week and 8 focused hours actively offsite.
• Ability to work flexible hours; working with volunteers requires some evening and weekend hours.
• Must be able to complete projects that include extensive standing, walking, bending, and lifting of items 20+ pounds, as well as exposure to the elements.
30+ days ago