Administrative Assistant Floater

Our client, a leading Global Asset Manager, seeks to hire a Temp to Perm Administrative Assistant Floater to help support their Credit & Insurance Business in their Midtown, Manhattan HQ. This person will report to and support the CAO, and they will cover with different teams across the department as needed. The position starts temporary with the goal to convert to perm after a 3-4 month temp trial period. Floaters provide overall administrative support to the office helping to cover vacations, leaves of absence and job openings within their administrative staff. The ideal candidate will have a flexible mentality with the ability to switch gears easily. Daily responsibilities will include heavy calendar management in various time zones using MS Outlook, planning and coordinating complex international and domestic travel arrangements, phone coverage, processing and submitting expenses (via Concur), drafting and revising general written correspondence, general administrative tasks (copying, printing, binding and scanning), helping to plan and coordinate team events, and other ad-hoc projects as requested. The ideal candidate will have at least three years of administrative support experience preferably supporting a team and in a fast-paced corporate environment, display strong attention to detail, knowledge of MS Office suite, and can adapt to change with ease. This role is Monday - Friday onsite. The hours are 8 : 30am - 5 : 00pm + OT / after hours work as needed. Some weeks there will be a lot of OT, and some weeks it will just be the standard hours. Hourly pay rate while temping is up to 45 / hr DOE. Benefits + discretionary bonus once perm.

Responsibilities :

Heavy calendaring / scheduling

Booking conference rooms

Booking travel

Reconciling expenses

Answering the phone

Printing and filing

Ad hoc administrative projects as needed

Qualifications :

4+ years of corporate administrative experience, ideally out of financial services or other professional services industries (legal, commercial RE, etc).

Experience with MS Office Suite (particularly Outlook).

Experience reconciling expenses in Concur.

Experience booking both domestic and international travel.

Bachelor's degree preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents :

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)