Administrative Assistant - Real Estate

Sunshine State Company is a leading real estate brokerage specializing in helping clients relocate to the beautiful state of Florida.

We pride ourselves on providing exceptional service and personalized attention to all our clients. We are seeking a highly organized and confident Executive Assistant to join our team and be the first point of contact for all inbound communications.

Responsibilities

• First Contact Point : Handle all inbound phone calls and website inquiries, providing a friendly and professional initial impression of our company.
• Client Communication : Act as the main point of contact for client communication before they arrive to tour real estate options, ensuring they feel informed and well taken care of.
• Research & Information : Conduct research and provide informative responses to new client inquiries, demonstrating a deep understanding of our services and the local real estate market.
• Newsletter Creation : Create engaging newsletters and other communications to keep clients and prospects informed about market updates, new listings, and company news.
• Organizational Support : Assist with various administrative tasks, including scheduling appointments, managing calendars, and coordinating travel arrangements for clients.
• Data Management : Maintain and update client databases, ensuring accurate and up-to-date information at all times.
• Team Collaboration : Work closely with our real estate agents and other staff to ensure seamless communication and coordination across all departments.

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience : Previous experience in a similar role, preferably in real estate or a related field.
• Strong organizational and multitasking abilities.
• Familiarity with CRM software is a plus.
• Confident and in control, with the ability to handle multiple tasks efficiently.
• Quick learner, especially when it comes to geography and real estate specifics.
• Detail-oriented with a strong commitment to providing high-quality service.
• Positive and proactive attitude, with the ability to work independently and as part of a team.

Why Join Us

• Opportunity to work with a dynamic and growing company.
• Supportive and collaborative team environment.
• Room for professional growth and development.

How to Apply

If you are a motivated and confident individual with a passion for real estate and exceptional client service, we would love to hear from you!

Sunshine State Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees