Benefits :
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Training & development
Daily Responsibilities
- Manage Gmail Inbox : Oversee email communications and ensure timely responses.
- Monitor Daily Worksheet : Track and review the daily worksheet to ensure all tasks and activities are aligned and completed.
- Additional everyday tasks : Moving cars, answering calls / messages, ordering parts, servicing customers, etc.
Weekly Responsibilities
- Manage Invoicing : Follow procedures to bill jobs, including creating and managing invoices in Wave.
- Maintain Job Tracker : Track on-going jobs from inception to final payment in Notion
- Add comments with the current status of the job.
- Update fields such as Updated as of and Status.
- Collaborate with office staff to create entries for new jobs.
- Handle Payment Receipts : Ask office staff for new payment receipts and record payment in Wave.
- Deposit Checks : Deposit checks using the Chase mobile app on an iPad.
- Review Invoicing Procedures : Regularly review procedures for creating and managing invoices in Wave.
- Maintain Notion Files : Keep records and relevant documents updated in Notion
- Do CARCO inspections : Ensure compliance with insurance requirements by documenting the Vehicle Identification Number (VIN), safety features, existing damage, and odometer readings.
Submit the inspection reports to the relevant insurance providers to maintain active coverage.
Qualifications and Skills
- Driver's license
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work closely with leadership and other team members.
- Proficiency with Gmail, Wave, Notion, and other relevant software.
Benefits
- Competitive salary.
- Opportunities for professional growth.
- A supportive and innovative work environment.
Note : This job description represents a summary of the typical functions of the job and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
Responsibilities, tasks, and duties may differ from the above according to the needs of Formula Body Works
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