Admin Jobs in Tulsa, OK

Project Coordinator Location:

• Tulsa / project-site based Job Type: Full-Time Pay: $25.00–$35.00 per hour Expected Hours: 40–60 per week AIMRIGHT Testing and Engineering is seeking a Project Coordinator to join our Tulsa / project operations team.
• This full-time role involves owning project documentation, coordinating billing/report flow, and managing client/project admin requests for site leadership and operations leadership throughout active project sites and office-connected operations .
• We are hiring for an entry-to-mid-level position .
• Administrative, project coordination, construction support, or operations support experience is required —construction materials testing experience is helpful but not required.

Competitive Pay:

• $25.00–$35.00 per hour, with overtime as needed.

Career Growth & Professional Development Full benefits package and paid training Company Vehicle Why This Role Exists:

• AIMRIGHT’s project teams move fast.
• On active jobs, field execution can break down when documentation is outdated, billing isn’t submitted, reports lag behind, or client requests come in from multiple directions.
• This role exists to bring order, responsiveness, and consistency to that environment.
• The Project Coordinator helps keep the operation organized by maintaining current project documentation, making sure testing and billing activity is captured, supporting report flow, and helping manage client-facing administrative requests.
• This isn’t just admin support.
• This is project execution infrastructure.

What You’ll Do:

• Maintain project folders and documentation so current drawings, plan sheets, RFIs, and submittals are organized and up to date across internal systems and client portals.
• Coordinate billing and reporting flow by helping ensure testing performed, e-tickets, reports, and billing inputs are captured and turned in on time.
• Review reports for consistency and completeness before submission.
• Manage incoming client and project requests and help track submissions, follow-ups, and duplicate asks.
• Monitor project admin metrics such as labor multiplier anomalies and raise flags to site leads when something appears off.
• Support site leadership by handling detail-heavy coordination work so field leaders can stay focused on execution.

What We’re Looking For:

• High school diploma required; associate’s or bachelor’s degree preferred Valid Driver’s License with an acceptable DMV record Strong computer skills, including Excel and ability to learn new software quickly Highly organized, detail-oriented, and able to manage multiple moving parts Able to communicate clearly with internal teams and clients Able to work in a fast-paced construction-support environment Willingness to work occasional overtime as needed Preferred Qualifications: Experience in construction administration, project coordination, dispatch, operations support, or materials testing support Familiarity with construction drawings, submittals, RFIs, and document control Experience working in client portals / document management systems Construction experience or exposure is a strong plus What We Offer: Competitive Pay: $25.00–$35.00 per hour, plus overtime opportunities .

Benefits Package:

• Medical, dental, and vision insurance Paid time off Professional development assistance Paid training & career advancement opportunities Stable, growing company with a family-oriented culture Company vehicle may be provided based on role needs Work Schedule: Monday – Friday (overtime as needed) Expected hours: 40–60 per week What We Do: Founded in 2008, AIMRIGHT Testing & Engineering, LLC is a privately held testing and engineering firm serving the Midwest, including Oklahoma, Kansas, Arkansas, and Texas.
• With 55+ employees, including registered civil/geotechnical engineers, construction inspectors, and support staff, AIMRIGHT provides site development and construction services for public and private clients.
• We C.A.R.E. about our clients and are relational with a purpose.
• Being C onscientious in everything we do results in achieving project goals.
• Producing A ccurate reports allows clients to make the best decisions.
• Providing R esponsive answers lets them stay on schedule.
• Our team stays E ngaged from start to finish when answering questions, addressing problems, and delivering solutions.

Apply today and join a company that C.A.R.E.s about its people and clients. Powered by JazzHR