Development coordinator Jobs in USA

Development Coordinator

ChicagoCAC employees are expected to perform their job duties and act in a manner consistent with the Core Values of the organization.

The Development Coordinator strengthens ChicagoCAC's fundraising capacity by ensuring the accuracy, usability, and strategic value of the organization's donor database. This position plays a key role in optimizing data systems, identifying gaps or inefficiencies, and advancing solutions that support high-performing fundraising operations.

Success in this role looks like:

• A clean, reliable CRM that supports timely reporting, donor insights, and strategic fundraising decisions.
• Proactive identification of workflow challenges and implementation of creative, sustainable improvements.
• Consistent delivery of high-quality, detail-oriented work
• Strong collaboration with colleagues and stakeholders to ensure systems are accessible, accurate, and aligned across teams.

Ideal candidates thrive in a fast-paced environment, demonstrate initiative, and balance creative problem-solving with the discipline to follow step-by-step processes.

The Development Coordinator is responsible for creating an inclusive environment that demonstrates equity, inclusion, accessibility, and belonging to our clients, ChicagoCAC employees, and partners. The position also assists in ChicagoCAC's Diversity, Equity, Inclusion, Accessibility, and Belonging (DEIAB) initiatives when managing donor data, interactive with colleagues and partners, and supporting department initiatives.

Primary Responsibilities:

• Maintain a high-functioning donor database that supports accurate reporting, effective stewardship, and strong decision-making.
• Process gifts and acknowledgements with 100% accuracy and timeliness, ensuring donors receive timely and meaningful communications.
• Maintain donor data that is complete, consistent, and up to organizational standards; regularly audit data and correct errors before they impact operations.
• Partner with Accounting to ensure all revenue and expense data reconciles cleanly; proactively identify discrepancies and implement resolutions.
• Maintain a clear, updated Raiser's Edge user handbook; ensure department staff have resources and support to use the system confidently and correctly.
• Generate accurate mailing lists, reports, dashboards, and donor insights that enable the team to track progress, identify trends, and support major initiatives.
• Conduct research and produce donor profiles that enable leadership and Board members to cultivate relationships effectively.
• Help analyze giving and solicitation trends to inform strategy, improve donor retention, and identify opportunities within the annual fund and special campaigns.
• Provide exceptional operational support that strengthens department execution, enhances donor experience, and ensures event success.

This role requires low to mid-level discretion, with increasing independence as proficiency with systems and processes is demonstrated. The right candidate will be trusted to proactively identify issues, propose improvements, and manage tasks without needing constant oversight.

The Development Coordinator has no staff supervisory responsibilities. They may supervise volunteers, as needed.

Works closely with the Chief Development & Marketing Officer, Director of Institutional Giving, Events Manager, Accounting staff, and other ChicagoCAC colleagues. Regularly interacts with Board Members, partners, and external stakeholders.

Qualifications:

• Bachelor's degree or four years of experience with fundraising databases in lieu of a degree
• Experience in data entry, database management, administrative support, or nonprofit fundraising preferred.
• Proven ability to maintain accurate, high-quality data in a CRM.
• Microsoft Office proficiency required; experience with Raiser's Edge or a similar donor/client database required.
• Highly organized, detail-oriented, and able to meet deadlines in a fast-paced environment.
• Able to follow structured processes while also identifying and suggesting improvements.
• Strong communication skills and the ability to work both independently and collaboratively.

In addition to making a significant impact on children's and families' lives, ChicagoCAC offers amazing benefits for our staff, which include:

• BCBS HMO and PPO healthcare coverage options with an opportunity to add family members to plans.
• Free life insurance at 2x your salary up to a maximum of $200,000.
• Additional pay of 10% of your salary up to $7,500 per year (available after 6 months of employment) to use towards a menu of benefits such as: additional health benefits, dental, vision, long-term disability short-term disability, 403b plan, a Roth option, legal coverage, dependent care, flexible spending, and taxable spending.
• Taxable spending may be used for health club membership, fitness activities, tuition reimbursement, student loan repayment, among other options.
• Paid Time Off ("PTO"): PTO starts accruing the first day of employment and accrues at a rate of 35 days in a 12-month period.
• PTO days are used for all days off, including holidays and sick time so you have maximum flexibility in the use of your PTO.
• Timing of vacations may be dependent on client needs, as that's our first priority.
• PTO goes up to 40 days after 5 years.
• Additional PTO for FMLA-related reasons up to 20 days.
• A remote work policy that provides flexibility in work hours so long as operational needs are met.
• Regular expert training on evidence-based therapy modalities, which includes being able to earn Continuing Education Units.
• A casual dress code.
• Enjoy afternoon milk and cookies every Friday! If you share our passion for providing hope and healing to children and families who have experienced abuse and trauma, and possess the qualifications we're looking for, please submit an application!

ChicagoCAC's Compensation Philosophy: We believe in fair compensation for your work. Our salary scale is comparable to salaries you would find in Chicago, IL. We believe our compensation program is designed to support, reinforce, and align our values, business strategy, and operational & financial needs with a goal of growth and profitability. Commitment to Diversity, Equity, and Inclusion: ChicagoCAC is an Equal Opportunity Employer: BIPOC, persons with disabilities, and LGBTQIA+ people are strongly encouraged to apply. We are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

If you need assistance or an accommodation due to a disability, you may contact our People & Culture Department at (312) 492-3700.

Salary commensurate with experience.