Will be expected to perform a combination of all the outlined duties below to ensure the Farmers location is ready for employee return to work.
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Location : ONSITE; 10551 S. Ridgeview Rd. Olathe KS 66061
Hours : 7 : 30am-4 : 30pm
JOB SUMMARY
Will be expected to perform a combination of all the outlined duties below to ensure the Farmers location is ready for employee return to work.
There are three different lists of job duties (Please read them carefully). This will not be a position that will be stationary at a desk all day. The resource will be required to perform duties throughout the building.
MAIL | SHIPPING | RECEIVING SERVICES
Sorting on inbound mail into pre labeled mail bins
Scan or deliver inbound mail to the designated recipient or mail stop
Sort and research all unidentifiable mail within 48 hours
Pick up and sort interoffice mail
Pick up and process outbound mail and prepare for presort pick up
Pick up outbound accountable packages and deliver to shipping department for processing
Process certified mail for courier services to deliver to the post office. The courier service is responsible for returning Proof of Delivery ( "POD") to the Customer mail room
Pick up and process outbound mail and prepare for presort pick up
Replenish postage meter utilizing the "Postage by Phone" process.
Reconcile postage account monthly
Sign for and process inbound accountable packages. Packages are scanned into the arrival system and delivered within ninety (90) minutes. All Accountable packages must have a Proof of Delivery ( "POD")
Outbound packages are either picked up by the mailroom or shipping personnel or dropped off by Customer. Packages are processed on the overnight shipping system (or any successor system) using overnight shipping form (or any successor form)
Package that Customer has entered into FedEx system via Web Shipping (or any successor system) will also be accounted for
Packages are staged in the mail room or shipping area for pick up
Shipping will provide support for overnight (or any successor) web shipping questions
Shipping and Receiving employees will be cross trained in the mail center where applicable
Coordinate records pick up by Iron Mountain
Direct Iron Mountain shredding bin pick up
Remove filled shredding bins and replace with empty bins as requested
HOSPITALITY SERVICES
Refresh of copy areas in all offices including restock of basic supplies, check of facilities (garbage levels, power) and general tidiness
Refresh of kitchen / social hub areas in the HQ office including restock of coffee supplies, coffee machines (beans, milk etc.), check of facilities (garbage levels, sink working, appliances working, power)
Daily and weekly maintenance of coffee machines in all offices to be completed per training instruction and manual
Stocking of supplied visitor mugs in all office kitchen / social hubs
Additional HQ tasks : Collection of visitor mugs for cleaning from kitchen / social hubs in the HQ office daily, utilize dishwasher in Executive Pantry and Conference Room Social Hub. All other mugs will be delivered to the cafeteria dish return for cleaning.
Collection of visitor mugs for cleaning from kitchen / social hubs in field offices, wash, dry and store mugs
Inventory and inspect supply of visitor coffee mugs. Notify Facilities when replacements are needed.
Partner with coffee machine vendor for service, trends, recommendations in all offices
Report SLAs and feedback on kitchen / social hub services in all offices
FACILITIES SUPPORT SERVICES
Act as Liaison on the Farmer's behalf with Building Property Management for the maintenance and repair of the office space
Interface with Farmers community as representative of Farmers
Schedule Vendor deliveries, including coordinating access, elevator usage, check COI requirements and be onsite as needed
Open work tickets with both internal and external vendors as needed
Consult with IT for data and phone line needs
Consult with building for electrical and HVAC needs
Coordinate with central managers for all equipment installs, moves, adds and changes
Complete duties for office restack
Possess above average communication skills and can work independently in a professional manner
Complete special projects as requested
Coordinate elevator usage, deliveries, lighting needs, air or heating needs etc with Customer Building management
Perform mail / supply functions as back-us support for breaks, lunch or unexpected absences
Promote good will between Farmer's internal departments
Utilize email system and other Farmer systems
Proficiency in Excel, Word, Power Point and other Windows Office platforms
Create / maintain documents in Microsoft Word and Excel, as directed by the Customer
Work successfully with all levels of the organization to achieve goals and to contain / reduce expenses
1. SKILL REQUIREMENTS :
Excel, Word, PowerPoint
Possess above average communication skills and can work independently in a professional manner