Office administrator Jobs in Richmond, CA

Job Description

Job Description

• ???? NOW HIRING : Office Administrator (Part-Time → Full-Time) – $18 / hr, Weekly Pay! ????

Location : California – Bay Area

Start Date : Immediate

Schedule : Part-Time initially (20–25 hrs / week), transitioning to Full-Time (40 hrs / week)

Pay : $18 / hour – Paid Weekly

Reports To : Office Administrator (with transition to covering full responsibilities during maternity leave)

✨ Step Into a High-Impact Role Supporting Four Growing Companies

Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? If so, this opportunity is made for you.

We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup . Together, our teams support hospitality operations, large-scale events, workforce solutions, and cutting-edge tech development. At the core of everything we do is operational excellence - and that's where you come in.

We're looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. You'll begin part-time, working closely with our brilliant Office Administrator, learning the systems, culture, and rhythm of our companies. Later this year, you will transition into a full-time, lead role while she is on maternity leave - giving you ownership, responsibility, and the chance to truly shine.

If you want a role that blends structure with innovation, numbers with communication, and admin precision with leadership impact, this role offers it all.

Support Accounts Receivable & Accounts Payable

Manage coding, expense tracking, and vendor / client communication

Assist with monthly financial close with our accounting partners

Prepare organized expense summaries and insights directly for the CEO

Ensure financial records are accurate, timely, and audit-ready

2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)

Prepare and deliver weekly invoicing for multiple companies

Coordinate weekly payroll with the Staffing Management team

Double-check timecards, rate accuracy, and billing rules

Maintain strict confidentiality with sensitive payroll information

3. Office Operations & Organization

Order supplies, track inventory, and coordinate basic facilities needs

Maintain internal documents, forms, SOPs, and shared drives

Ensure onboarding / offboarding packets are complete, accurate, and stored properly

Improve internal processes for efficiency and clarity

4. Calendar & Communication Excellence

Manage and coordinate calendars for senior leaders

Schedule meetings across time zones and across companies

Prepare agendas, reminders, follow-up notes, and document packets

Draft clear, professional internal and client-facing communications

5. Project Management (Where You Become Indispensable)

Assist with and lead internal projects such as :

Software implementations

Process audits

Onboarding workflow redesign

SOP creation and updates

Track deliverables, follow up on action items, and ensure deadlines are met

6. Leadership Support & Cultural Alignment

Become a trusted right-hand to company leadership

Participate in daily huddles with clear updates and next steps

Embody and reinforce AlohaHP values :

Service

Learning

Growth mindset

Solution orientation

Integrity

Professional excellence

You will thrive here if you :

Have 2+ years of administrative or operations experience

Love structure, organization, spreadsheets, and systems

Are proactive - you notice what needs to be done before being asked

Are excellent with Google Workspace (Sheets, Docs, Drive, Gmail)

Can learn tools like QuickBooks, Expensify, Bill.com, ATS / HRIS systems

Communicate clearly, professionally, and confidently

Stay calm under pressure and keep things moving forward

Want to grow into a bigger leadership role

Thrive in a fast-paced, entrepreneurial environment

Enjoy supporting multiple teams and balancing different priorities

Bonus : Experience in staffing, hospitality, events, operations, or startups

⏱ Hours, Pay & Growth

Start Part-Time : 20–25 hours / week

Transition to Full-Time : 40 hours / week after your 90-day CEO review

Weekly Pay : $18 / hour

Long-term opportunities for growth across multiple teams

Get hands-on experience with high-level operations, multi-company structure, and leadership workflows

Send your resume + a short message to :

Kat@AlohaHP.com

Subject line : "Assistant Office Administrator"

AlohaHP.com

(808) 735-7788

We're reviewing applicants now. If you're ready to step into a role with real growth, real impact, and a team that truly values excellence, apply today!