Special events coordinator Jobs in St Louis, MO

Job Description

Job Description

Job Summary

Under the direction of the Special Assistant to the President, the Events Coordinator / Facility Support provides leadership and operational assistance in the planning, coordination, and execution of high-quality events and ceremonies that advance university priorities related to faculty, students, alumni, and community partners. This position also provides hands-on facilities and logistical support, ensuring that campus events and daily operations are executed efficiently and with excellence. The incumbent serves as the HSSU representative during events and collaborates with departments and external partners to ensure seamless coordination and service delivery.

Essential and Other Required Job FunctionsEvent Coordination and Support

• Support the planning, setup, execution, and breakdown of university events.
• Provide leadership and direction in all aspects of event production, with a focus on professionalism, customer service, attention to detail, and adherence to university protocol and etiquette.
• Ensure appropriate tone, scheduling, and presentation of all event-related materials, including invitations, programs, and correspondence.
• Coordinate discussions and decision-making regarding event strategies, opportunities, and potential conflicts.
• Collaborate with departments and external partners to oversee program content, logistics, and speaker coordination.
• Maintain and apply university standards for event protocol, image projection, and etiquette.
• Develop and utilize systems and technology to automate event planning, tracking, and production.
• Manage and monitor event budgets, ensuring fiscal accountability for production, technical, and promotional needs.
• Conduct post-event assessments and prepare reports analyzing outcomes, identifying improvements, and recommending enhancements.
• Work flexible hours, including evenings and weekends, to support events as needed.

Campus Moves

General Housekeeping and Facility Support

Snow Removal

Customer Service

Time Management and Administrative Support

Minimum Education and Experience

Preferred Qualifications

Knowledge, Skills, and Abilities

Core Competencies

Institutional Core Values

Harris-Stowe State University is guided by the following core values :

Supervisory Responsibility

None

Physical Requirements

Working Conditions and Environment

Additional Information

Please, No Phone Calls. Due to the high volume of applications received, Harris-Stowe State University is unable to accept phone or walk-in inquiries regarding application status. Only candidates selected for interviews will be contacted.

Equal Employment Opportunity Statement

Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of duties and responsibilities. HSSU management reserves the right to amend and change responsibilities to meet organizational needs as necessary.