Office Manager & Executive Assistant

Job Details

Level

Experienced

Job Location

LA Office - Los Angeles, CA

Position Type

Full Time

Education Level

Not Specified

Salary Range

$80,000.00 - $100,000.00 Salary / year

Travel Percentage

Negligible

Job Shift

Description

Join the LuCrew!

Lulus Vision

At Lulus, our team is committed to offering the best possible service to our customers throughout the world. Our fun and casual work environment focuses on innovation and teamwork at all levels of the organization.

We are always on the lookout for talented and dedicated people to join the Lulus team as we continue to build our community!

Our Commitment

Lulus is proud to be an equal opportunity employer and strives to create an organizational climate that fosters belonging, dignity, and justice so that all our team members can show up as their authentic selves and thrive.

We are committed to increasing the representation of marginalized people across our team through hiring practices that value lived experience and unique perspectives.

Our work environment embraces creative expression, collaboration, and connection without the expectation of assimilation.

Job Summary

This position will provide administrative support to Lulus' CEO and President / CIO and oversee staff to ensure smooth operations of our Los Angeles office.

You will be responsible for coordinating complex schedules, meetings, travel, and administrative needs, allowing the executives to maintain focus on the business while being efficient and productive.

In addition, you will be responsible for the oversight of the Office Coordinator whose primary role is ensuring that we maintain an organized, clean, safe and functional environment for our employees and visitors, as well as additional executive support activities and Board of Directors meeting coordination.

Key measures of success will be your ability to adapt, take initiative, and be resourceful with minimal supervision. You will represent Lulus and embody our company culture by displaying a positive and professional attitude, remaining calm under pressure and resolving complex and unexpected issues as they arise.

What You'll Do

• Support CEO and President with administrative tasks, organization, and scheduling.
• Manage and maintain multiple calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs, with little to no supervision.
• Coordinate complex multi-city travel itineraries, as well as logistics for Company events, conferences, and meetings, including office events and parties.
• Facilitate communication on behalf of the CEO and President, reviewing and responding to internal and external contact as needed.
• Prepare / format materials to support the executive team, such as agendas and presentation materials.
• Oversee Office Coordinator and assist as needed to maintain a professional and organized office environment for our employees and visitors.
• Assist the Office Coordinator as needed with coordination of logistics and presentation materials for Board of Directors meetings.
• Be responsive and extremely discrete.
• Act in a manner that is consistent with Lulus' values, policies, procedures, and brand standards.

What You'll Need

• 3-5 years of administrative experience
• 2+ years of experience in project / event management.
• Strong computer skills, proficiency with Google Suite and calendaring, and an ability to become familiar with other programs and software.
• Prior people management experience with the ability to delegate effectively to meet priorities.
• Excellent written and oral communication skills.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Command for both the fine details and the big picture, keeping priorities in the constant shuffle.
• Polished and positive attitude, professional judgment, and strong business acumen.
• Ability to multi-task in a fast-paced environment and to anticipate and address last-minute changes.
• Commitment and capacity to maintain a strict level of complete confidentiality while processing confidential information.
• Flexibility to address work issues or assist with events or meetings outside of normal work hours when needed.

Nice to Have - Bonus Points!

• Specific experience supporting a C-level executive at a high-growth company.
• Experience planning leadership meetings or other corporate events.
• Prior office manager experience.
• Bachelor's degree in Business or related field.

What You'll Love About Us

• Great Company Culture - Where you can be your true authentic self!
• Profit-Sharing Bonus Plan for applicable roles
• Medical, Dental, and Vision benefits
• Voluntary Life & AD&D Insurance, Critical Illness, Short Term Disability
• Prepare for the future - 401(k) Safe Harbor Plan - 4% company matching
• Employee Stock Purchase Plan (ESPP)
• Restricted Stock Units for applicable roles
• Wardrobe Perks - 30% employee discount!
• Recognition of employee birthdays and work anniversaries!
• Work that stays at work - Genuine work / life balance
• Rest and Relaxation - Generous Paid Time Off, Paid Sick Time and Paid Company Holidays
• Paid Parental Leave

We're ready to meet you! Come help us achieve our ambitious goals!

At Lulus, we believe our people are our greatest asset and we seek to structure competitive compensation offers to ensure that we are able to attract and retain the best talent.

Our job postings include an annual base salary range for the role. The stated base salary range represents our good faith estimate as to what candidates are likely to expect, and we tailor our offers within the range based on several factors, including the selected candidate's educational and professional experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process.

Base salary is a part of a total compensation package, which, depending on the position, may also include an annual bonus and other benefit programs.