Executive Assistant

POSITION SUMMARY

The Executive Assistant will provide high-level administrative support to our Chief Executive Officer and leadership team by managing schedules, coordinating meetings and events, handling correspondence, and performing various tasks to ensure efficient operations within the organization.

An ideal candidate for this position will possess exceptional organizational skills, attention to detail, verbal and written communication skills, and the ability to multitask in a fast-paced environment.

ABOUT GAINS IN BULK

Gains In Bulk helps individuals WIN in the gym so they can WIN more in life!

Gains In Bulk is home to the world’s first and only Instantized Creatine and our entire lineup of premium, third-party-tested, whole-food supplements.

We are a fully direct-to-consumer brand bringing premium products directly from our manufacturing facilities to our customers.

Gains In Bulk was a 2023 Inc 5000 honoree and is among the fastest-growing consumer brands in the United States. The company was co-founded in 2016 by Braven Grant and is headquartered in Mesa, Arizona.

LOCATION

This position will be on-site at our headquarters in Mesa, Arizona.

COMPENSATION

$40,000 - $50,000 Annually

EMPLOYMENT TYPE

This is a full-time position : 8 : 00 AM to 5 : 00 PM Monday through Friday.

OBJECTIVES

• Coordinate and manage executive calendars including scheduling meetings, appointments, travel arrangements, and public relations
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication on behalf of our CEO and executive leadership team
• Regularly handle administrative tasks such as drafting correspondence, preparing reports, and presentations, maintaining files, managing expense reports, and making travel arrangements
• Assist in coordinating projects and strategic initiatvives with our Director of Operations, including research, data analysis, and the preparation of presentations
• Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters both internally and externally to the company
• Proactively identify opportunities to streamline processes, improve efficiency, and enhance the effectiveness of the organization
• Assist in the development and implementation of Standard Operating Procedures (SOPs) to systematize our operations and support the needs of our growing team
• Support the preparation and communication of company-wide policy updates, process changes, or organizational changes and transitions
• Plan, prepare, and schedule meetings on-site and off-site to support regular team meetings, quarterly team meetings, and leadership planning retreats

COMPETENCIES

• Excellent written and verbal communication skills
• Attention to detail and demonstrated accuracy and thoroughness in all aspects of work, including correspondence, scheduling, and document preparation
• Strong problem-solving skills, with the ability to identify issues, propose solutions, and implement changes as needed
• Flexibility to adapt to changing priorities and requirements, with the ability to work effectively under pressure and meet deadlines
• Strong proficiency in office software applications such as Microsoft Office, Google Workspace, Slack, and Zoom
• Ability to build strong positive relationships with team members, executives, and external partners, demonstrating professionalism and tact in all interactions
• Strong willingness to collaborate with others, champion our core values, and contribute meaningfully to achieving our company goals
• Experience with e-commerce software and applications like Shopify or Shipstation is a plus but not required

EDUCATION AND EXPERIENCE

• High school diploma or GED required
• A Bachelor’s degree in Business Administration, Communications, Management, or a related area of study is preferred
• At least 3-5 years of experience in an administrative support role, preferably supporting executives or senior management
• Proven track record of managing complex calendars, scheduling meetings, and coordinating travel arrangements
• Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization
• Prior experience in project coordination or event planning is an asset

TRAVEL

0-5%

PHYSICAL REQUIREMENTS

Prolonged periods of sitting at a desk and working on the computer

CAUGHT YOUR ATTENTION?

Thank you for your interest in joining our growing brand! If this position caught your interest, for best consideration, please send us your resume! Please email fallon@gainsinbulk.

com with Executive Assistant Position - YOUR NAME in the subject line.