Legal Secretary

Job Description : Litigation Secretary Cohn Baughman

The expectations for the position include but are not limited to :

DUTIES :

• Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office.
• Draft, edit, proof, compare, redline legal documents for attorney and paralegal review.
• Download litigation documents.
• Calendar court dates on scheduling orders.
• Set up deposition / arbitration dates, arrange for court reporters etc.
• Manage and arrange Outlook calendar dates and Webex meetings for attorneys / paralegals.
• Enter attorney billable time on all case matters using Sage Timeslips program.
• Enter all case related expenses into Sage TimeSlips program for invoicing.
• Track / send weekly attorney time reports to Managing Partner & Office Administrator
• Manage weekly reminders to attorneys and follow up on missing billable hours.
• Complete attorney / paralegal edits on monthly prebills to ensure accuracy of monthly invoices.
• Arrange / book travel for attorneys using Concur Travel system.
• Submit all attorney expense reports using Concur Expense system.
• Process / request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date.
• Process / request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team.
• Assist with opening new case files and accepting case assignments in T360 / TyMetrix
• Assist with tracking and submitting case budgets and approvals in T360 / TyMetrix
• Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues.
• Manage attorney CLE hours and professional dues.

REQUIREMENTS :

• Expert in legal document word processing, (create, edit, redline, comparisons, proofreading, table of authority and contents, legal sites, on all legal documents (pleadings, discovery, correspondence)
• Expert in Microsoft Office 2010 Suite, highly proficient in Outlook, Teams, Word, Excel, PowerPoint, Document Sharing & Adobe Pro.
• Proficiency in maintaining and managing updated litigation case files, (paper and electronic)
• Ability to keep up to date on all case filing
• Proficiency in keeping up-to-date detailed case indexes (internal and off-site storage)
• Knowledge of Iron Mountain Storage practices.
• Ability to lift a minimum of 20 pounds.
• Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.
• Proficiency in Federal and State court systems throughout various counties and states
• Proficiency in Court Rules and Procedures including e-filings.
• Knowledge of T360 / TyMetrix and Sage TimeSlips programs.
• Knowledge of various case management systems & e-discovery programs
• Knowledge of document share Kiteworks program
• Knowledge of Concur Expense and Travel program.
• Excellent communication, organizational and time management skills.
• Ability to maintain professionalism under pressure.
• Ability to converse in a professional manner with coworkers, clients, opposing counsel and experts.
• Minimum of seven years of experience as a legal secretary with prior insurance defense litigation / coverage experience.
16 days ago