Executive Assistant

Job Responsibilities

• Assist the CEO in prioritizing and keeping track of tasks, deadlines, and deliverables.
• Coordinate executive communications, including taking calls, monitoring, screening, and responding to CEO’s emails and calls.
• Prepare internal and external corporate documents for the Council as needed.
• Schedule CEO’s meetings and appointments and manage travel itineraries and expense reports.
• Assist in arranging and coordinating agency events.
• Maintain filing systems for the CEO.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Research, collect, and analyze data for reports for the CEO.
• Record, create, and / or distribute minutes of Board, leadership, and all staff meetings.
• Manage the Board’s Nominations Committee and nominations process.
• Serve as staff support for other Board committees, as needed.
• Participate and contribute to other staff meetings and workgroups, as needed.
• Support aspects of the Council’s annual Conference, (including awards process led by the Council’s various networks).
• Support administrative aspects of the Council’s annual Leadership Summit in-person meeting.
• Liaise with internal staff at all levels and interact with external clients.
• Coordinate project-based work as needed.
• Review operating practices for the Executive Assistant position and implement and document improvements where necessary.
• Other tasks as assigned.

Qualifications

• Bachelor’s degree required. Minimum 4 years experience directly supporting senior management.
• Proficient computer skills and in-depth knowledge of MS Office Suite and the ability to become proficient with firm-specific programs and software, including those that facilitate remote work.
• Excellent written and verbal communication skills, especially proofreading and editing.
• Strong organizational, project management, and problem-solving skills.
• Exceptional interpersonal skills with a friendly and professional demeanor.
• Accuracy and attention to detail.
• Very well-organized.
• Good judgment and decision-making ability.
• Able to strictly maintain confidentiality
• Able to be effective in a remote work environment.
• Ability to stay calm and be productive in an innovative, fast-paced environment with demonstrated ability to juggle multiple, competing priorities.
• Able to express the mission and values of the National Health Care for the Homeless Council through actions in their work.

PHYSICAL DEMANDS & WORKING CONDITIONS

• Available for travel within the U.S. approximately 2-3 times a year, or more frequently, depending on location.
• Able to operate a variety of office equipment, including photocopiers and personal computers.
• Must have a workspace that allows them to work remotely, including a good internet connection capable of supporting internet-based video and audio for conference calls.
12 days ago