Office administrator Jobs in Nashville, TN

Position Summary:

We are seeking a friendly, organized, and proactive Office Administrator to serve as the welcoming first impression of

our company while keeping daily office operations running smoothly. This multifaceted role combines front-desk

responsibilities with administrative support and light office management tasks. The ideal candidate enjoys helping

people, and takes pride in maintaining an efficient, organized, professional workplace. This is a full-time in-office

position in Brentwood, TN.

Key Responsibilities:

Manage office operations by coordinating maintenance/repairs with facility owners/service providers, managing

vendor relationships, and ensuring the office is clean, organized, and well-stocked

Administrative support for management team, and specifically HR-related tasks such as helping with new employee

activities, maintaining system updates with new hires and terminations, and coordinating team events and lunches

Greet visitors, employees and vendors warmly and professionally, ensuring positive first impression

Answer, screen, and route incoming phone calls, take accurate messages and handle inquiries courteously Manage

calendars, schedule meetings, travel and events for management team

Handle incoming and outgoing mail, packages, and deliveries

Maintain office supply inventory and place orders (for all of our office locations as needed)

Perform general administrative tasks including document preparation, scanning, copying, and basic correspondence

Assist with scheduling travel and expense processing through the travel and expense platform

Maintain office policies and procedures; ensure compliance with safety, security, and confidentiality standards

Handle special projects as needed, such as event coordination, holiday decorations, or process improvements

To perform this job, an individual must perform each essential function satisfactorily with or without reasonable

accommodation.

• Performs other duties as assigned

Qualifications & Skills:

Preferred degree and 1+ year of relevant experience or 3+ years of experience in a receptionist,

administrative assistant, or office coordinator role

Exceptional customer service and interpersonal skills are essential with a professional, approachable demeanor

Strong organizational and multitasking abilities are essential with the ability to prioritize workloads

Strong in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning other software as

needed (travel platform, employee recognition systems, etc.)

Excellent written and verbal communication skills

High level of discretion and ability to handle confidential information

Must be willing and able to work in the office Monday - Friday

Reliable, punctual, and detail-oriented with a positive attitude