Facilities and Engineering Coordinator

WE ARE INSIGHT : At Insight Hospital and Medical Center Chicago, we believe there is a better way to provide quality healthcare while achieving health equity.

Our Chicago location looks forward to working closely with our neighbors and residents, to build a full-service community hospital in the Bronzeville area of Chicago;

creating a comprehensive plan to increase services and meet community needs. With a growing team that is dedicated to delivering world-class service to everyone we meet, it is our mission to deliver the most compassionate, loving, expert, and impactful care in the world to our patients.

Be a part of the Insight Chicago team that provides PATIENT CARE SECOND TO NONE! If you would like to be a part of our future team, please apply now! DESCRIPTION :

Duties and Responsibilities :

• Enter work orders into AIMS System and assign duties to engineering staff.
• Monitors productivity of Facilities & Engineering department staff.
• Run AIMS work order system reports.
• Assist Director with annual performance evaluation process, including coordination and follow-up of individual performance evaluations.
• Develop internal and external communications to support the department.
• Organize Engineering documentation and electronic files.
• Maintain Engineering departmental policy manuals, regulatory EOC documentation, contracts, warranty information and architectural drawings in an organized, structured manner.
• Assist the Director in organizing, implementing and maintain the day-to-day functions of the Engineering department and related activities including assistance with scheduling and shift coverage coordination.
• Coordinate with outside transportation company (SDI Security) regarding new hires and payroll.
• Prepare and submit SDI payroll on a weekly basis.
• Monitor dispatcher and drivers.
• Perform administrative and office support activities for multiple engineers(including fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets, signs and filing).
• Enter purchase order requisitions and services as necessary.
• Schedule and maintain Environment of Care (EOC) rounding calendar.
• Prepare minutes for EOC committee meeting.
• Maintain office supplies
• Maintain schedule for engineering conference room.

JOB SPECIFICATIONS :

Required Knowledge, Skills and Abilities :

Knowledge :

High School Diploma or GED required. Six (6) years of progressively responsible administrative support experience, preferably in healthcare environment;

or equivalent combination of education and experience. Associate’s Degree or college coursework preferred.

Skills :

• Ability to operate with moderate degree of independence.
• Interact effectively with patients & staff.
• Set priorities with minimal direction and manage confidential / sensitive materials.
• Strong technical, analytical, organizational, interpersonal, and project management skills.
• Exceptional written and verbal communication skills required. Excellent mathematical skills required.
• Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment.
• Highly organized with a strong attention to detail.
• Communicate honestly and professionally with others. Listen effectively and express ideas clearly and persuasively. Demonstrate excellence in professionalism and customer service by projecting a helpful and positive image to other departments, external vendors, physicians, customers, etc.

Abilities :

Requires advanced computer skills related to Microsoft Word, Microsoft Excel and Microsoft PowerPoint. Ability to multitask and work effectively under pressure to meet deadlines in a fast paced environment.

Ability to make decisions of moderate importance in the absence of the Director.

Insight Employees are required to be vaccinated for COVID-19 as a condition of employment, subject to accommodation for medical or sincerely held religious beliefs.