Corporate Receptionist

Join Our Team as a Corporate Receptionist!!

Are you a great multitasker and detail-oriented with exceptional customer service skills? Our client, is looking for a Corporate Receptionist in Raleigh!!

Responsibilities of the Corporate Receptionist :

As a vital member of the Office Services team, the Corporate Receptionist serves as the initial point of contact for both guests and employees.

The main objective is to create a friendly and inviting atmosphere, coupled with offering general administrative assistance.

The ideal candidate should excel in customer service and communication, demonstrating the capability to handle multiple tasks in a dynamic setting.

This role demands an enthusiastic individual with a professional demeanor, a positive attitude, and an exceptional focus on detail.

• Welcome, guide, and deliver exceptional front-line customer service to staff, vendors, and guests with courtesy and professionalism.
• Maintain a neat and inviting reception and waiting area.
• Efficiently handle incoming calls, directing them to the appropriate personnel.
• Keep an accurate and updated phone list and office floor plans for effective communication.
• Coordinate and schedule meetings, manage conference room calendars, and handle catering requests.
• Administer building maintenance requests and oversee security access for employees and visitors.
• Organize desk setups and welcome packages for new employees.
• Stay current with the employee vehicle list and address parking issues as needed.
• Monitor and manage inventory for office supplies, kitchen and cleaning supplies, promotional items, and PPE.
• Support administrative tasks such as issuing purchase orders, processing invoices, and addressing billing inquiries or discrepancies.
• Contribute to planning and executing office initiatives, including holiday celebrations, gifts, charitable events, and team-building activities.
• Collaborate with various departments to ensure efficient communication and support, interacting comfortably with all levels of management.
• Draft office-wide written communications, including emails, memos, and announcements.
• Manage the purchase card and maintain accurate records of transactions, receipts, and expense-related documentation in an organized and accessible manner.
• The Corporate Receptionist will undertake general administrative tasks and office duties as assigned.

Qualifications of the Corporate Receptionist :

• 2+ years of experience in office administration, front-desk reception, or customer service.
• Demonstrate tech-savviness with a robust understanding of Microsoft Office / Office 365.
• Showcase the ability to work independently, managing multiple tasks in a dynamic environment.
• Display a proven capacity to prioritize tasks, meeting deadlines with a composed demeanor.
• Exhibit excellent interpersonal and written communication skills.
• Demonstrate a keen attention to detail and a proactive approach to problem-solving.
• Collaborate effectively as a team player, seamlessly working with others.
• Express eagerness for learning and a readiness to embrace new responsibilities.

INAPR2024