Project Administrator
ZGF is seeking a Project Administrator to join our team in our Washington, D.C. office. We are seeking, self-motivated individuals, who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.
As a Project Administrator , you will .
- Work collaboratively with project teams, other project administrators, and firm leadership
- Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
- Route Submittals, RFIs and other documents for issuance and maintain accurate logs per an established system
- Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
- Set up and maintain project files per established procedures
- Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
- Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
- Arrange domestic and international travel and associated logistics
- Accurately route and handle incoming and outgoing calls, email and shipments
- Assist with general office and front desk duties as needed to support the administration team
Qualifications :
- Bachelor’s degree preferred
- Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A / E / C field preferred)
- Meticulous organizational and filing skills
- Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
- Able to work independently and efficiently in a competing deadline sensitive environment
- Adept at meeting daily work requirements while maintaining effective work relationships with team members
- Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
- Ability to work in multiple computer programs simultaneously
- Proficiency in Microsoft Office Suite required
- Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus
- Demonstrated aptitude for learning new software
- Knowledge of architectural / engineering terminology desired
Reports To :
- Project Administrative Manager
- Project Manager(s) for specific project matters
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