Administrative Assistant

At BBH we value diverse backgrounds, so if your experience looks a little different from what we've outlined and you think you can bring value to the role, we will still welcome your application!

What You Can Expect At BBH :

If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can.

You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself without leaving the firm.

We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind.

Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage.

Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.

Join us as an Administrative Assistant

Brown Brothers Harriman is currently recruiting for an Administrative Assistant to join our Multi Family Office Private Banking team.

In this role you will support 5-6 Senior Executives with all administrative duties.

Some of your key responsibilities include :

• Maintaining Partner, individual and group calendars, including scheduling meetings and conference calls in Outlook and Zoom
• Assisting with meetings in the office, including but not limited to managing invitations / confirmations, room reservations, logging / receiving guests, room preparation, ordering and arranging food / beverage, travel support for guests, confirming A / V needs, meeting materials preparation, etc.
• Coordinating business travel, including booking flights / cars / hotel arrangements, processing expense reports in expense reporting system, and making updates to arrangements as needed
• Supporting executives as liaison to corporate systems and functions including IT, compliance, etc.
• Supporting a handful of group corporate events with planning, research, reservations, coordination, etc.
• Develop PowerPoint presentations with limited guidance from Partner to be used in the Oversight Committees and client meetings, and RFPs
• Typing of all correspondence, e.g. memoranda, letters, agendas, meeting minutes etc. in an accurate and timely fashion
• Maintain departmental records, spreadsheets / databases, organizational charts, filing, copying, and distribution
• Answer telephone calls, take messages, respond to questions, and direct callers to appropriate parties, as necessary
• Manage and order supplies for the department
• Working with Administrative Assistant team in projects, to back each other up, etc.

Qualifications :

• 3-5 years of experience in Administrative Assistant / Executive Assistant roles
• Proficiency required in business appropriate systems, including but not limited to MS Office (Outlook, PowerPoint, Word, Excel), travel systems (Concur
• Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and show strong follow-up skills
• Ability to interact and work closely with team members in a busy environment under pressure
• Excellent communication and interrelationship skills
• Must take initiative, be open to learning and taking on new tasks
• Professional demeanor and appearance in all settings ie, in person, phone, zoom, etc.
• Maintain compliance with corporate privacy and confidentiality standards
• Finance experience a plus, but not mandatory

This role is based in our New York City location and is a hybrid role, with three days per week in office.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Salary Range

$60k - $75k base salary + annual bonus

BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations.

Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.